All you need to get the steps to convert a QuickBooks Desktop for Windows file to QuickBooks Desktop for Mac:

Undoubtedly, QuickBooks is regarded as one of the finest accounting software, especially when it comes to accounting and bookkeeping. The best part about this software is that it is available for both windows and Mac. Often it might happen, the QuickBooks for windows user might plan to switch to QuickBooks for Mac for some or the other reason. Well, in such a scenario, reading this post ahead can help you up to great extent.

QuickBooks for windows and QuickBooks for mac installation process are differ. In simple words, the installation file for every operating system is separate. Converting QuickBooks window to QuickBooks Mac doesn’t involve any rocket science, all it needs is to carry out a couple of steps. This conversion will transfer all the regular transactions, employee, customers, and vendors data. The data will be converted to a Mac compatible file. There are numerous other facts associated with this conversion process, which we will be discussing later in this post.

So, make sure that you stay connected to the article or if you are short of time, then you can directly contact our QuickBooks desktop support team via our toll-free number i.e. 1-800-761-1787. Our experts and certified accounting professionals will be happy to convert QuickBooks for windows file to QuickBooks for Mac on your behalf.

You may also see: How to recover lost data with QuickBooks auto data recovery?

Do you know your QuickBooks version?

After you convert the file from windows to Mac, you will surely expect some great results. Thus, in order to get the best results, the user needs to ensure that he/she is using QuickBooks 2007 or any higher version of the software. Or else the user can also update their QuickBooks to the highest version. As the ones who wish to convert QuickBooks windows to QuickBooks 2019 Mac, it won’t be possible unless the user upgrades the software. The user will have to hit the menu bar and then ensure to use the higher version. Also, make sure to check the version that you are using.

Note: To determine the version and release of your QuickBooks desktop, Press F2 key or Ctrl + 1 keys while QuickBooks is running. This will show the Product Information window.

Product Information window - Screenshot

Steps to convert QuickBooks for Windows file to QuickBooks for Mac

If the user is moving from QuickBooks desktop for Windows to Mac, then he/she needs not to start over. However, it should be noted that the user can only move company files from QB desktop pro, premier or premier accountant editions. The steps involved in this process are as follows:

Step 1: On the windows system

  • The user is first required to update QuickBooks desktop for windows to the latest release
Update QuickBooks Desktop - Screenshot 1
  • And then open the file as the admin
  • The user is then required to move to the file menu and then pick the utilities option. Also, the user needs to select the copy company file for QuickBooks Mac, and then carry out onscreen instructions. QuickBooks will create a MAC.qbb file
Copy company file for QuickBooks Mac - Screenshot
  • After that, the user will see a message stating “It looks like QuickBooks for windows might be a better fit for the company”. The user needs to ensure to check what data isn’t converted from windows. To continue, the user needs to click on Yes.
  • The next step is to visit the folder to save the file and then name the file and also select save. The user needs to ensure to use special characters in the file name
  • And also, move the file to the Mac by using any storage device such as USB flash drive.

Step 2: Restoring the Mac.qbb backup on the Mac

A Mac.qbb file is basically the copy of QuickBooks desktop company file that the user can restore in QuickBooks for Mac. The steps involved in this process are as follows:

update QuickBooks Desktop for Mac-Screenshot
  • After that, copy the backup to the documents folder on the Mac
  • Also, reopen the QuickBooks desktop for Mac and then choose the file and also open company option
  • The next step is to select the Mac.qbb file and select open
Open Mac.qbb file in QuickBooks desktop - Screenshot
  • Moving ahead, the user needs to select OK when asked, in case he/she is looking forward to restore a QuickBooks for windows file
  • The last step is to enter a name for the restored file and select save.

Read Also: How to Fix QuickBooks Unexpected Error 5?

Data that’s converted to QuickBooks Desktop for Mac

  • 1099 categories
  • Account list (Chart of accounts)
  • Admin password
  • All list reports
  • Audit trail
  • Budgets
  • Classes
  • Contacts data
  • Customer message list
  • Custom field definitions
  • Customer type lost
  • Employee list (notes will not be converted)
  • History of QuickBooks versions used with the data file
  • Income and expense tracking by class
  • Item list
  • Customer list
  • Vendor type list
  • Vendor list
  • Transactions and their links
  • Transaction statistics
  • To do list
  • Time and activity records
  • Shipping via list
  • Reminders
  • Reconcile
  • Preferences
    • Company name and address
    • Which features are enabled
  • Payment method list
  • Payment terms list
  • Vendor list (notes will not be converted)
  • Job costing data
  • Job types list
  • Links between pay items and other lists
  • Memorized transactions
  • Multiple estimates per job

Data is not converted from Windows to QuickBooks desktop for Mac

It should be noted that QuickBooks for Mac doesn’t support multiple currencies. As the accounts and balances are affected by the multiple and home currency settings, the user can’t change the settings in QuickBooks for windows once they are set. In case the user has used multiple currencies in Windows company file, the user will not be able to convert the data to QuickBooks for Mac.

Certain features and data will not be converted from Windows to Mac, including the following:

  • Any data in case multiple current has been used in QuickBooks for windows
  • Intuit integrated payroll and payroll list items
  • Online banking transactions that are not accepted into a register
  • Online banking aliases
  • Customized settings for forms such as invoices, estimates, statements, and purchase orders
  • Multi-user data like usernames
  • User passwords
  • Memorized reports
  • Business planning, expert analysis, and business optimization tools
  • User added columns to lists
  • Multiple ship to addresses, preferred send method, and payment information for customer:jobs
  • Fixed asset item list
  • Workers comp list
  • Transactions type EFP payroll
  • Budgets creates without associated account
  • Assembly items
  • Takes order and back order tracking
  • Merchant account services

Unsupported reports

There are certain reports that are not supported by QuickBooks desktop for Mac. In case the user wants to use them even after knowing that they are not supported, then he/she can create most of these reports by using the customization, filtering, and memorization features.

  • Profit & Loss Unclassified
  • Open Purchase Orders by Job
  • Sales Tax Revenue Summary
  • Pending Builds
  • Income Tax Preparation
  • Profit & Loss Budget Performance
  • Fixed Asset Listing
  • Voided/Deleted Transactions (available in Premier versions of QuickBooks for Windows)
  • Voided/Deleted Transactions History (available in Premier versions of QuickBooks for Windows)
  • Closing Date Exception (available only in Premier versions of QuickBooks for Windows)
  • Open Sales Orders by Customers (available in Premier versions of QuickBooks for Windows)
  • Open Sales Orders by Item (available in Premier versions of QuickBooks for Windows)
  • Adjusted Trial Balance (available in Premier versions of QuickBooks for Windows)
  • Adjusting Journal Entries (available in Premier versions of QuickBooks for Windows)
  • Forecast Overview (available in Premier versions of QuickBooks for Windows)
  • Forecast vs. Actual (available in Premier versions of QuickBooks for Windows)
  • All payroll and workers comp reports

Unsupported report filters

Just like reports, there are a few unsupported report filters that are not supported by QuickBooks for Mac. The balances of memorized reports that were created using these filters won’t tally the balances in the original data file. The list includes the following:

  • Is Adjustment
  • Workers comp code
  • Voided
  • Printed status
  • Online status
  • Template
  • Sales tax code
  • Paid thru
  • Name email

Also read: What are the uses of QuickBooks tool hub?


This brings us to the end of this article and we hope that the information shared in above might be of some help converting QuickBooks for Windows file to QuickBooks for Mac. However, if you are still doubtful of the process or for any query, feel free to call us anytime at our toll-free number i.e. 1-800-761-1787. Our QuickBooks enterprise support experts and certified accounting professionals will be happy to help you.


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