Learn the convenient ways to restore your backup company file in QuickBooks Desktop

QuickBooks software has marked its eminence in the accounting industry in the past couple of years. It has created a lot of gossip in the accounting world. However, there are certain instances where you get stuck and seek professional assistance. The majority of the users face intricacies in restoring company files on the QuickBooks desktop. Thus, keeping that in mind, we have come up with this piece of writing, where we will be discussing the step-by-step process to restore a backup of QuickBooks company file on QuickBooks desktop. So, make sure to read this post till the end.

You can also get in contact with our technical support team for more assistance. Sometimes, users find this procedure quite challenging to deal with. In those situations, allow our professionals to perform the task of troubleshooting on your behalf. Start a conversation with our U.S based accountancy experts straight away, and our assistance team will certainly happy to help you. Just ring a call on our support line 1-800-761-1787,

You might also like: How to Fix issues when you’re reconciling in QuickBooks Desktop?

What do you mean by restoring backup for QuickBooks?

Basically, when any kind of corruption occurs to the QBW file, the stored data becomes inaccessible, which might stake the accounting information of the organization. In such a scenario, you can employ a manual method of restoring the QuickBooks company file from the local backup. This is only possible when the backup is created earlier. Also, in order to restore the backup of the company file from the local backup, you will have to have the password for the admin account as a part of the restore process. Read on the post to learn the process to restore the backup.

Steps to Restore Backup Files in QuickBooks Desktop

At the time when you make an attempt to restore the backup file, QuickBooks makes use of the backup file with the .qbb extension, in order to create a new company file with the same extension. In case the backup file is present on the external drive, then in such a situation, you will have to transfer it to the local drive and then continue with the process. Also, while downloading the file, an option will show up regarding where to save or map the file. So, make sure that you opt for a location where you can access it easily. Now that you know all the facts, it is time, to initiate the procedure.

Step 1: In this process, the first step is to navigate to the File menu and then choose the Open or restore company option. This step will open up the restore wizard.

Step 2: Moving ahead, you need to click the Restore a backup copy having the .qbb extension. Once done with that, make sure to click on Next.

Step 3: Now, after carrying out the above step, choose the Local backup option, and hit the Next option once again. This will now open up the backup copy window.

Step 4: Browse the location having the backup file. This step is not mandatory and should be performed only if needed.

Step 5: Choose Backup file, and then tap on Open and then Next tabs respectively.

Step 6: Note that if you open the backup in the same folder as the existing company file, you might end up overwriting the data. Simply to avoid this, you can rename the existing company file or the backup so that the names differ from each other. Moreover, you can also save the backup in a completely different folder. This will also help.

Step 7: This would not require you to hit on the Save option from the drop-down arrow. Then, navigate to the location, where the backup file is to be restored.

Step 8: This drives you towards the end of the process, where it is important to choose the Backup file and hit the Save option.

Note: It should be noted that in case any of the messages get displayed on the screen, then you will have to respond to each of them.

Read this Also: How to Sync QuickBooks Files Between two Computers?

Steps to Restore a Backup of QuickBooks Company File from the Local Backup

The process to restore a backup company file involves the steps below, but before we take a leap into the process, you need to shift the file to the local drive, if the backup company file is on an external device like a USB or hosting service like Box. The steps are as follows:

  1. Hit on the File from the menu bar and then opt for the Open or restore company.
Open or restore company file in QuickBooks - Screenshot
  1. Choose the Restore a backup copy option to restore the data from the backup copy and then tap on the Next tab.
Restore a backup copy option - Screenshot
  1. After that, the window will ask for the location of the saved backup copy and then you will have to choose the Local backup to restore the company file from the backup stored on to the network or any removable media.
Local backup to restore the company file - Screenshot

Note: In case you have saved the backup copy online, then you need to pick the Online backup option rather than opting for Local backup.

  1. Next, hit on Next and then Continue after making a choice between Online backup and local backup.
  2. Now, use the Open backup copy dialog box that appears to navigate to and choose the Local backup copy for the restoration process.
Open backup copy dialog box - Screenshot
  1. Moving ahead, opt for the Open tab in the Open backup copy dialog box and then return to the Open or restore company window.

The point to be noted here is that, rather than executing the steps above, you can select the file from the menu bar and can select the name of the local backup file to use.

  1. A window namely open or restore company will display Where do you want to restore the file? Screen. After which you need to hit the Next tab.
Open or Restore Company - Screenshot 1
  1. Now, hit on the Save company file dialog box and then choose the Damaged company file to overwrite the data with the data from the backup copy.
Save company file as dialog box - Screenshot
  1. Next step involves you to opt for the Company file and then hit on the Save tab.
Save company file as dialog box - Screenshot 2
  1. Followed by clicking on Yes and then replace the selected company file.
Confirm save as windows - Screenshot
  1. Now, type Yes in the text box in the delete entire file window and then hit the OK tab.
Delete entire file - Screenshot
  1. Enter the password into the password field in the QuickBooks login dialog box and then tap on the OK tab.

Take a Note: You can continue with the steps below to finish restoring the company file, in case the password is not created for the admin account.

  1. Now, Enter a different name for the admin account into the username field.
  2. And then, Enter the password for the user account into both the new password and Confirm password.
  3. Follow by opting for a challenge question and entering the answer.
  4. Hit the OK button to finish restoring.
  5. Lastly, re-enter the transactions into the company file and the process is over.

See Also: How to Install or Uninstall QuickBooks in Selective Startup?

Concluding Words…!

This article apprises you of the quick and easy steps to restore your backup company file for QuickBooks desktop. However, if you are facing any kind of issues or hindrances while complying with these instructions, then in that case, you can get in touch with our certified accounting and bookkeeping professionals. Feel free to connect with our U.S based accounting professionals via the support line at 1-800-761-1787. Our QuickBooks desktop support experts will assist you. Do not hesitate in calling us anytime, we will be there to assist you around the clock.


What types of backups can I restore in QuickBooks Desktop?

The backup types that you can restore in QuickBooks encompass Local backups, Network backups, Online backups, Portable backups, etc.

Can I restore a backup created in a different version of QuickBooks Desktop?

It is better to restore the backup in the same or compatible QuickBooks version used for the creation of the backup. Although you can go for restoring the backup from some other QuickBooks version, it might lead to errors.

Can I restore a backup on a different computer or location?

Yes, you can restore a backup on a different computer or location.

How long does it take to restore a QuickBooks backup file?

Although the speed of the restoration depends on several factors, it generally takes 5 to 10 minutes to culminate with the backup.


Other helpful topics:

Export your QuickBooks Desktop Company File and Import to QuickBooks Online

Methods to resolve balance sheet out of balance in QuickBooks desktop

How to Fix QuickBooks Payroll Update Error 15243?

Call Now +1-800-761-1787