QuickBooks is a renowned accounting software and is highly preferred by entrepreneurs across the globe. But at the same time, there are certain errors that might hinder the smooth working of this software. One such error is QuickBooks unable to create PDF error or QuickBooks could not save your form as a PDF file. In this post we will be clearing out all your confusion regarding the causes of this error and also the fixes to the same. This error can be pretty much annoying for the QB user, as it restricts the user from creating a PDF and also couldn’t save the form as PDF.

Today’s article is aimed to provide the detailed view of this Error: QuickBooks unable to create  PDF. Thus, read the post carefully till the end, or you can also get in touch with our 24/7 QuickBooks error support team via our toll-free number i.e. 1-888-291-2294, and let our experts clear out the error for you.

You may also like: How to access QuickBooks desktop remotely?

What is Error: QuickBooks could not save your form as a PDF file?

Your forms were not sent because QB could not create the necessary PDF file error indicates that the error with PDF file mailing and printing. This error is often seen when the user tries to create, email or print a report. Also, it can be seen when the user refreshes the Windows 10 and then move to the PDF files. This is often seen when the user navigates to Windows 10, and then the Microsoft XPS report essayist gadget is added to the framework design, and this joins itself default port named PORTPROMPT that can conflict in times of higher printing demand.

QuickBooks could not save your form as a PDF file - Screenshot

What factors lead to this error?

Major causes of QuickBooks unable to create PDF error are listed below:

Methods to fix the QuickBooks unable to create PDF error

There can be certain solutions that can be implemented to fix the error unable to create PDF error. We will be exploring each of the methods one by one:

Method 1: Reinstalling Microsoft XPS

Reinstalling Microsoft XPS - Screenshot
  • To verify and ensure XPS services are enabled, the user needs to click on the Windows or Start button
  • And then go to the control panel
  • After that, the user needs to move to the system group and then click on uninstall/change a program
  • Followed by clicking on Turn windows features on.
  • The next step is to scroll down and make sure that the XPS services and the XPS viewer are enabled:
    • The user needs to put a check-mark in both boxes, and then hit OK key. After that, test QuickBooks after switching on both services to see the issue is amended
    • In case the user identifies both the options, and the problem persists, then user needs to carry out the steps below:

Related article: How to troubleshoot QuickBooks error 6000 77?

Reinstall XPS Document writer in Windows 8

  • The user can take the mouse to the corner to reflect the start screen
  • And then select the settings option
  • After that click on the control panel
  • Followed by selecting devices and printers
Printer control panel in the windows - Screenshot
  • The next step is to right click the Microsoft XPS document writer icon and then click on the remove device option
Remove Microsoft XPS document writer - Screenshot
  • And click on yes to confirm
  • After that from the toolbar, and then press Add a printer and select Add a local printer/network print with manual settings
Add a local printer or network print with manual settings - Screenshot
  • Followed by selecting PORTPROMPT- local port.
Use PORTPROMPT- local port - Screenshot
  • Hit next
  • Select the Microsoft and click on Microsoft XPS document writer v4 from the manufacturer list
Microsoft XPS document writer v4 - Screenshot
  • Hit next
  • And then select the replace the current driver option and hit next again
  • The next step is to bring out the version 4 to ensure the name is Microsoft XPS document writer
  • And lastly click on Finish button

Reinstalling XPS document writer for Windows 7 and Vista

  • In this, the user is supposed to move to the windows start menu
  • And then select drivers and printers
  • Followed by right clicking the MS XPS document writer icon and then select remove device
  • Hit yes
  • And then from the toolbar and then select Add a printer and then select Add a local
  • The next step is to click and select use an existing port
  • After that select XPSPort- the local port and hit next
  • And then select Microsoft >>choose Microsoft XPS Document writer
  • Hit next
  • And lastly, the user needs to select replace current driver and you are good to go

Read Also: How to solve QuickBooks payroll error 2000?

Method 2: Download and run QuickBooks PDF and print repair tool

PDF Print repair tool from the QuickBooks tool hub - Screenshot
  • The very first step in this process is to transfer and run QuickBooks print and PDF repair tool
  • And then perform the .pdf file related task that originally leads to this error
  • In case the user finds the error on the screen, the reboot the system and then try again
  • The user is then required to confirm to print the XPS document author and then save it as a PDF file
  • And then the user can save the XPS document author as a PDF file with the help of XPS document author elements
  • Followed by opening the notepad and then typing in something
  • And then move to the file and then hit print
  • Moving ahead, the user is supposed to select the XPS document author and then select the Print option
  • And then select the desktop within
  • The next step to navigate to the desktop
  • And lastly, check if you can read the XPS document written from the tab

Method 3: RUN system file checker to repair MSXML 6.0

Run the System File Checker - Screenshot

The user is now supposed to run system file checker to repair the MSXML 6.0 that is built into windows 8. The system file checker is basically a facility given y Microsoft to repair the Windows system files:

For windows 8:

  • The initial step is to press the Windows start button
  • And then type in the command and then right click the same
  • Followed by clicking on the option on the bottom bar to run as an admin
  • And then, if you are asked to enter the admin password, then enter it and hit a click
  • The last step is to type SFC/scan now

For Windows 7 and windows vista:

The user is supposed to run the system file checker to repair MSXML 6.0 built into windows 7. The steps to be carried out are as follows:

  • The very first step is to click on the windows start option
  • And then select all programs and then press on accessories option
  • The next step is to right click the command prompt and then select run as admin
  • Followed by entering the admin password
  • And then type in SFC/scan now

Method 4: Bypass the print spooler

  • To begin with, the user is supposed to open printer control panel in the windows
Printer control panel in the windows - Screenshot
  • And then right click the Microsoft XPS document writer
Microsoft XPS document writer - Screenshot
  • Followed by selecting the printer properties
  • The next step is to click on the advanced tab and then click on the print directly to the printer option
Print directly to the printer - Screenshot
  • And then save changes by clicking OK button
  • To end the process, close printer properties

You may also like: Easy steps to resolve overflow error in QuickBooks desktop

Method 5: Making a new template for the form

Create a new template for your form - Screenshot

The user should generate a new template for the form and then for the transaction, and also the user needs to change the template. Also, create the .pdf file.

Method 6: Managing Windows user permissions for XPS document writer

  • The initial step is to open the printer’s control panel
  • And then right click the Microsoft XPS document writer
Managing Windows user permissions for XPS document writer - Screenshot
  • Also press the option Printer properties
  • Followed by clicking on security option
  • Look for the everyone user cluster
  • And then press add tab
  • The user is then supposed to type in everyone and then click on the check names option
  • Hit OK button
  • And then press print option and check-mark the row having allow column and then hit OK button
  • Moving ahead, move to C:\Windows\system32\spool in
Managing Windows user permissions for XPS document writer - Screenshot 1
  • And then right click the printers option
  • Now click on the security option
  • And then click edit and add respectively
  • Followed by entering the local service
  • Also, ensure that the local service is having full control and then click OK button
Windows Permissions for Common Files - Screenshot
  • The last step is to open QuickBooks and create a .PDF file

Method 7: Check if reconcile window is appear off of the screen

In case selecting reconcile from the banking menu locks up QuickBooks, but the PDF functions continues to work properly, then the reconcile window might appear off of the screen. The user should follow the steps below:

  • Verify if the reconcile window is listed in the list in the window menu
  • And then select close all
  • The last step is to start the reconcile process again

Read Also: How to restore backup files in QuickBooks desktop?

To conclude!

We end the post here, with the hope that the information that we have shared in above might be of some help in fixing the QuickBooks unable to create PDF error. However, in case any of the query persists, feel free to call us anytime and discuss the issue with our industries best experts and certified accounting professionals.

You can ring up at our toll-free number i.e. 1-888-291-2294, and let our QuickBooks enterprise technical support team fix the error for you in least possible time.

 

Recommended readings:

Steps to troubleshoot QuickBooks error 6000 83

What are the ways to fix QuickBooks error 6094, 0?

Pin It on Pinterest

Share This