Learn how you can install QuickBooks desktop on your computer in 4 simple steps:

QuickBooks is one of the most popular accounting software, which is used by a number of small as well as medium-sized organizations throughout the world. It offers users a simple yet powerful interface which makes it easier for them to get the job of compiling all the necessary data done. Though, for someone who has never used QB desktop, it might appear as an issue when it comes to downloading and installing QuickBooks desktop on their device. So in this article, we are going to talk about the entire regime of Installing QuickBooks Desktop.

Make sure to read this article post carefully till the end. Also there is an option for you to get in touch with the QuickBooks support team and get answers to all your queries instantly. Feel free to take help from professionals using the dedicated support line i.e. 1-800-761-1787. This will surely help you in getting answers to all your doubts related to QuickBooks desktop installation.

Similar Article: How to Use QuickBooks auto data recovery (ADR) tool?

What is QuickBooks Desktop?

Accounting tools are the spine of any organization nowadays, as they offer great aid and freedom in terms of managing the data. QuickBooks Desktop is one of the most popular accounting software that offer a cloud-based subscription service. This means that you can access the entire database from anywhere and anytime without any hassle whatsoever. The best part of QuickBooks is that, it is a one-time purchase software which makes it highly productive and a great return on investment.

Latest features of QuickBooks desktop

QuickBooks desktop offers some great features, which includes the following:

  • Cash toggle on reports: This feature allows you to toggle displayed reports between cash or accrual basis.
  • Search chart of accounts: This new feature allows you to find and choose a chart of account or sub-account by typing an account number and the account name or partial words of an account name.
  • Updated email security: QuickBooks desktop now includes securely sending emails from Gmail, Outlook, and Windows Live accounts through QuickBooks, using improved multi-factor authentication. Security here includes signing in with the Intuit ID account. Once you set it up, you don’t need to enter your webmail password again when emailing from within QuickBooks.
  • Inventory report customization: Inventory reports like the Inventory valuation summary or detail, Inventory stock status by item, and assembly shortage by item have an option to customize display.
  • Sales order fulfillment workflow: You get an access to picklist details on a mobile device that is connected wirelessly to a QuickBooks Enterprise file with advanced inventory. Moreover, with this software you get real time access to the status of sales order fulfillment in QuickBooks enterprise.
  • Mobile inventory scanning: You can now pick quantities at the warehouse using a barcode on a device or android phone to record inventory.
  • Multi monitor support: Another new feature added here is multi monitor support, using which you can connect up to three monitors from the menu bar in QuickBooks. Move to view and choose multi monitor mode.
  • Payroll liability and payment reminder: This particular feature of QuickBooks desktop ascertain that you and your clients reminded of upcoming payroll liabilities payments.
  • Past due stamps on QuickBooks: This feature gives a visual confirmation that a customer’s invoice is past due displays on the screen when an invoice has a past due balance.
  • Merge vendor record: This particular feature provides a consolidated window to efficiently identify and combine duplicated vendor records.

How to Download QuickBooks Desktop?

The process to download QuickBooks desktop is as follows:

  • Firstly you need to download the appropriate installation file for the product and then jump onto the next step.
  • After that visit downloads & updates page to get the download link for the version of QuickBooks purchased earlier.
    • The ProAdvisors need to log in to the QuickBooks ProAdvisor Center to download the software.
    • Whereas, the accountants are supposed to log into CAMPS to download the software.

In order to download the installation file, the steps to be followed are as follows:

  1. Pick the country, product and the version from downloads and updates page. In case you are unaware of the version that you are currently using, then you can read out the related article.
Download QuickBooks desktop - Screenshot
  1. Hit a click on the download option.

Downloading the QuickBooks via CD

  • Eject the CD drive and place the QuickBooks software CD into it.
  • After the CD has been inserted, then the QuickBooks installer will automatically open up.
  • A dialog box will appear on the screen with a start tab and then you will have to right click on it and select the explorer tab.
  • Move to the folder list in the explorer screen and select QuickBooks CD.
  • Lastly, launch the QuickBooks installer, and hit the setup.exe file.

Read Also: How to Install and Use QuickBooks database server manager?

Process to Install QuickBooks Desktop (A Quick User Guide)

Check out the below given video in order to Install the QuickBooks desktop on your computer:

Here is a detailed explanation for the process of Install QuickBooks Desktop. These steps are supposed to be followed only after you have pre-downloaded all the necessary files related to QuickBooks. So, let’s get started:

Step #1: Prepare for the Installation

  • Ensure that the device you are going to install QuickBooks Desktop on meets all the system requirements.
  • As you already have the files downloaded for QuickBooks Installation, make sure to save it on the device where you can easily find them.
  • Ensure that you have the important installation details on hand such as Product key and License number.
Product key and License number (Product Information) - Screenshot

Need assistance in spotting the product and license number?

  • In case you have bought QuickBooks directly from the website, you can spot the info in the original purchase email.
  • If you have purchased it from a retail store, then you are required to look for the label in the original package.
  • If you are reinstalling it, you can look for the information from the customer account management portal.
  • In case you have lost the license or product number, then you can take assistance from professional.

Step #2: Installation of QuickBooks Desktop

  • Open the folder where you have downloaded all the files and search for QuickBooks.exe file.
  • Double click on the above-mentioned file and then follow the on-screen instructions.
  • Once you have read the software license agreement, click on the Next button.
QuickBooks Installer License Agreement - Screenshot
Enter QuickBooks Product ID and License Number - Screenshot

Read this also: Upgrade to QuickBooks desktop enterprise from QuickBooks Pro or Premier

Step #3: Selection of the Installation type

There are 2 Installation options from which you will have to choose the one which fits your needs perfectly. Following are the options and the functions that they are useful for:

1. Express Install

This method of installation is suitable for users that are:

  • First-time users of QuickBooks Desktop
  • Users who are reinstalling QuickBooks
  • Users who are going to use the software on just this computer and will not be a part of any network

Installation method

  • Hit a click on Express option and then follow it by clicking on Next.
Express Install in QuickBooks - Screenshot
  • Now select Install, once the installation is finished, select Open QuickBooks to get started.

2. Custom and Network Install

This method of Installation is suitable for users that are:

  • Hosting company file on a server
  • Users who are setting up a multi-user network
  • Users who are Installing QB Desktop on a server rather than the respective device

Installation method:

  • Start with clicking on Custom and Network Option and follow it by clicking on Next button.
Customer and Network Install in QuickBooks - Screenshot
  • Now select the option that describes the best usage of QuickBooks as per your preference.
Customer and Network Install in QuickBooks - Screenshot 1
  • On this screen, choose the Change the Install Location option. Hit a click on Browse to select the folder where you want to put your QuickBooks files.
Change the Install Location - Screenshot
  • Hit a click on Next tab which will initiate the Installation, once done, select Open QuickBooks to get started.
Open QuickBooks to get started - Screenshot

Step #4: Activate your QuickBooks Desktop

Once you have successfully installed QuickBooks desktop, you should activate it before getting started. QuickBooks will prompt you to activate, but you can also activate it manually with these steps.

  • Initially, open your QuickBooks desktop and press the F2 key on the keyboard.
  • From the Help menu, choose Activate QuickBooks desktop option.
  • You can open the product information window and then verify the registration status and the license number.
    • In case the status is showing activated, then you are set.
    • If the status shows not activated, then select OK tab to close the product information window.
    • And then move to the help menu and select activate QuickBooks tab.
Activate QuickBooks Desktop for Windows - Screenshot

You may also read: Steps to perform a clean install of QuickBooks desktop for Windows

Final Words..!

Once you successfully complete all the above-mentioned steps, you will be able to use QuickBooks Desktop on your device. It is important for you to make sure that you follow the steps in an orderly fashion to ensure that the installation process does not crash mid-way. In any case, you are facing any problem or any error regarding the installation of QuickBooks desktop even after following these steps in the right order, then you can contact our 24/7 QuickBooks error support team at 1-800-761-1787. We will provide you with complete assistance regarding whatever issue you are facing.


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