Learn how to check the product number, license number, version, and release date of your QuickBooks desktop:

QuickBooks is an amazing accounting software, which is available in different versions. It is very much important to know the version you are using. Knowing the version can be of very much help in various scenarios, especially when it comes to troubleshooting the QuickBooks product. If you are interested in learning the process too check QuickBooks product number, license number, version, and release, then today’s post is just for you. Today, we will be talking about the step-by-step procedure to find out the product number, license number, version, and release date of QuickBooks desktop. Follow the instructions mentioned later in this post.

In case you feel the need of any technical assistance, in order to find important information about QuickBooks Desktop and related products, then you can contact our QuickBooks desktop support team at 1-800-761-1787. Our experts and certified accounting professionals, will help you out in finding out the QuickBooks product name, product number, version, license number and release. Thus, do not hesitate in calling us anytime.

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Steps to check QuickBooks desktop version and release

The user can carry out the below instructions, in order to identify the version and release of the QuickBooks software being used and the process to update it:

Method 1

  • The user needs to move to the Home screen
  • And press hold Ctrl + 1 or F2 key to launch the product information window
  • The user will find the version, edition, and release appearing on top of the window on the product line.

It should be noted, if you are unable to open QuickBooks to get the product information due to QuickBooks login screen displaying on the screen, and the admin password is not known, then it is recommended to click on cancel. QuickBooks will be in the No company open window by default.

No company open window - Screenshot

And, the user is recommended to press Ctrl key and open QuickBooks and double click the QuickBooks program icon on the desktop. The user should continue to press Ctrl key, till the company open window is seen.

Method 2

In case QuickBooks is still not opening:

  • The user is recommended to move to the QuickBooks program icon and right click on it on desktop and click on properties
  • And after that move to the shortcut tab and click on the open file location
  • The user will get the program executable file (QBW2.EXE) on the screen, and right click the QBW32.EXE and click on properties.
  • After that, move to the properties window and look for the General tab. The location line shows the year of your QuickBooks version
  • The last step is to move to the details tab and check out the product version, the latest release update of the copy of QuickBooks shows. To understand it better, let us take an example 26.0C R5. The number 26 here refers to QuickBooks 2016. The “C” identifies the program as Canada English. The R5 refers to maintenance release 7.

QuickBooks Desktop (Pro, Premier, or Enterprise)

  • For this, the user needs to start with QuickBooks desktop and press F2 key
  • And after that, in the product information window, and then look for the product name, product number and also the license number
  • After that, you will be able to see the release at the end of the product name
Product Information of QuickBooks desktop - Screenshot
  • Now, look at the version in the version used in the file section. The list is sorted with the oldest version at the top and the most recent at the bottom
QuickBooks Desktop Version Used on Product Information - Screenshot

Apply this to identify the version of QuickBooks last used to open the file

  • The user needs to open the QuickBooks desktop and then press the F2 or Ctrl + 1 keys
  • After that, the user should navigate to the product information window and then look for the file section to find the versions being used
File Section in Product Information Windows - Screenshot
  • It should be noted that the most recently used version is shown at the bottom of the list:
V31QuickBooks Desktop 2021
V30QuickBooks Desktop 2020
V29QuickBooks Desktop 2019
V28QuickBooks Desktop 2018
V27QuickBooks Desktop 2017
V26QuickBooks Desktop 2016

Read Also: How to download and use QuickBooks tool hub?

QuickBooks Desktop for Mac (US only)

  • First of all, open the QuickBooks desktop and then navigate to the help menu > Product information, in order to check the version, licence number and release.
Product Information - Screenshot
  • After that check if the QuickBooks desktop for mac demands any update or not

QuickBooks statement writer (QSW)

  • For checking the version and release, the user is recommended to open QuickBooks desktop and then navigate to the report’s menu > QuickBooks statement writer. Once the program opens up, the user needs to select the help and about QuickBooks statement writer. After that, the information of the version will be seen in the about window
QuickBooks statement writer - Screenshot Image
  • For updating the QuickBooks statement writer:
    • The user needs to open the QuickBooks statement writer
    • And then, choose the help center and also update option

QuickBooks Basic or Enhanced payroll (US only)

  • The user needs to apply this to check the payroll version: Open QuickBooks desktop and the go to the employee’s menu > payroll center
Payroll Center in QuickBooks - Screenshot
  • Also, select the payroll tab in order to check the subscription status window
  • The user is also supposed to download the latest payroll update and see download the latest payroll tax table.
payroll tax table updates-screenshot

QuickBooks point of sale: the US only

  • It is recommended to apply this to check the POS version and release
  • After that navigate to the help menu > about point of sale. The user can see the release and version in the product line at the top
  • And then, if the QuickBooks point of sale needs to be updated, then make sure to update QuickBooks point of sale for desktop to the latest release.

Also see: Resolve Unrecoverable error in QuickBooks Desktop

QuickBooks Merchant services or QuickBooks payments (US only)

From the start, the QuickBooks is only used as an entry point. Also, there is no version or release available in this.

Final Words!!

We expect that after reading this post, you might be able to find out what which QuickBooks product number, license number, version, and release you are having. However, if you are stuck somewhere, or in case you are facing any difficulty, then we recommend you to have a discussion or schedule a call with our Intuit certified professionals at 1-800-761-1787.

Our QuickBooks enterprise support team will help you out in providing the best possible support services.


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