A comprehensive guide to aid you in the process to host QuickBooks desktop company file using an internet browser or remote desktop connection from your home or office:
Are you in search of the process to host a QuickBooks desktop company file? Well, if yes, then you have landed into the right place. QuickBooks Desktop with hosting provides protection anytime, anywhere, and on any device accessing the data. With QuickBooks hosting, the team works with the same information at the same time, regardless of the location and the device being used, be it a Mac, PC, or tablet. Intuit, the developer of QuickBooks, uses Right Networks to power hosted version of QuickBooks desktop. Not only this, but there are various other facts associated with hosting a QuickBooks desktop company file, which we’ will be discussing later in this article. This article will help you take a look at the nitty-gritty involved in the process to host QuickBooks desktop company file. Therefore, let us start with the article and explore further information.
Whereas, if you are looking for technical assistance or a technical support partner, then you can get on the line with our certified professionals. Our technical support team will ensure to get back to you immediately with the best possible and most relevant information.
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What is Implied By ‘Hosting’?
Well, hosting is a term used synonymously for cloud. The QuickBooks accounting software and the data is stored on an enterprise-level web server at a secure facility. The user can access this data over a secure internet connection from anywhere or on any device, instead of using the local network. Talking about the safety of hosted QuickBooks desktop company files, these services are offered through Right Networks. This protects the files and transmissions through enterprise class antivirus technology, firewalls, encryption, and multi-layer access controls.
What is the safety of the hosted data?
Hosting services are offered through Right Networks. They are one of the leading providers of enterprise level hosting and have IT professionals that continuously monitor the system and handle the updates and upgrades. They also help in protecting the files and transmissions through enterprise-class antivirus technology, firewalls, encryption and multi-layer access controls.
Benefits of choosing QuickBooks Desktop with hosting over QuickBooks Desktop
There is a plethora of benefits that QuickBooks desktop with hosting has on offer. Out of the huge list, we have tried to pen down some of the most effective ones below:
Anywhere, anytime access to applications and data
With the apps and data being hosted, the user is able to connect anytime from anywhere. An internet connection is all that one needs with a simple client program. The user can launch the remote access app and log in with the user ID and password, and this will make QuickBooks desktop ready to use. Virtually, the software looks and works just like it does on the system.
No server or network maintenance needed
Talking about a hosted version, it eliminates the need to have servers and virtual private networks in the office. The data is kept in a protected data center, and the users need not worry about the same. With the apps in Right Networks data centres, the user doesn’t require to install and maintain them on the system. A client program is required on the system and nothing else.
Data security when users host QuickBooks Desktop Company File
QuickBooks desktop is hosted in top-of-the-line data centres that need true enterprise class scalability and reliability. This will also include full-time security personnel, closed circuit video surveillance, continuous and redundant power systems with backup generators, fully redundant network systems with multiple backbone access, advanced network firewalls, and hazard avoidance and alert systems. The user will be able to access the information from systems situated anywhere, which in turn keeps the business in check.
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Speed difference
The user will require good quality, and fast internet connection. The experiences might differ, as faster speeds and functionality can be experienced after switching. In case the user is increasing the number of QuickBooks desktop users, then using a hosted version will permit the user to do so without losing performance.
Is Own network required?
The answer to this question is no. The internet is the only network needed for this.
How much time does it take to learn?
In case you are familiar with QuickBooks desktop, then this might not take anytime at all. QuickBooks desktop with hosting has the same look and feel. In case you are new to QuickBooks, then we offer you multiple ways to get up to speed fast. We include a support site, everything enterprise, which includes exclusive training videos for full service plan members.
Right networks usually provide 24/7 support.
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QuickBooks Online vs QuickBooks Desktop with Hosting: Conspicuous Differences
QuickBooks online:
QBO (QuickBooks online) is basically a browser-based version, whereas QuickBooks desktop enterprise with hosting is accessed through a remote access app or through Internet Explorer. QB Online is designed for early-stage businesses that do not need advanced features and functionalities.
QuickBooks desktop enterprise with hosting:
This is accessed via a remote access app or through internet explorer and offers advanced functionality for growing, small to mid-sized businesses. It is designed to manage more complexity and might operate from multiple locations or facilities.
How does Microsoft Word and Excel work with QuickBooks desktop with hosting?
Well, the two work with QuickBooks desktop and hosting the same way as they do with the desktop version. In case you have Microsoft word and excel, the user can export QuickBooks desktop reports to excel. Moreover, the user can export estimates, invoices, and statements to word.
The user will also have the option to access hosted versions of word and excel over the internet. The user can lease Microsoft office directly from Right networks for an additional feel. The enterprise hosting service will cover the hosting for those apps at no additional fee. The user can also access them over the same connection.
How does the email work?
For email, the user can use QuickBooks email service, or can configure QuickBooks to use web mail or add Outlook to the right networks account.
Number of allowable users and process of adding users to the Right networks
The Right network users will have to match the QuickBooks user count, and each user will need their own login info. Such as, If a QuickBooks Desktop subscription permits around five users, and the user can have up to 5 hosting users.
How to add users to right networks
In case the users are already having the right number of QuickBooks users and just require to create Right Network users, they can add them through the Right Networks My Account Portal or contact Right Networks support.
In case adding more QuickBooks and Right network users is needed, then one can get more seats added to the QuickBooks license. This will allow the user to add the same number of right network users.
Is it possible to have third party apps?
The user can check out the full list of third party apps via the right networks application directory.
See Also: Fixation of QuickBooks Error 6143 (While opening a company file)
To conclude!
In this piece of information, we have tried to summarize the process to host QuickBooks desktop company file and other related information. Despite the information shared above, if you have any queries or if you need any sort of assistance regarding the same, then do not be reluctant to getting in touch with our QuickBooks desktop support team at any point in time. Just ring up at 1-800-761-1787, and we will be there to provide you with instant support services. We are a team of technically sound accounting professionals, who work round the clock to provide the best possible support services instantly.
Frequently Asked Questions (FAQs)
QuickBooks Hosting is the process to store and open Company files on the servers.
Run QuickBooks, go to File, then Utilities. Choose Host Multi-user Access option.
QuickBooks company files are hosted on a secure web server.
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