Learn how to access QuickBooks Remote Access and gain control over your data remotely:

Are you in search of an easy but effective procedure to access QuickBooks desktop remotely? If that is the case, check out this particular blog carefully. QuickBooks has marked its presence in the accounting industry in the past few years. This accounting software has managed to maintain its reputation and has managed to be on top. QuickBooks is loaded with many advanced functionalities and features.

With an astonishing demand for this software, remote access has become an essential feature rather than just a choice, as you can access your QuickBooks data no matter where your location is. in this context, one of the most commonly raised questions is how to access QuickBooks Remote Access. Considering this question, our team of certified U.S Based experts has articulated this piece of writing with an aim to provide an easy guide to go for QuickBooks remote access. So, stick to this article till the end, and make sure that you read the article carefully till the end.

Moreover, if you’re looking for assistance from a certified professional, contact us at any time. We can be reached via our helpline i.e. 1-800-761-1787, and our expert will be delighted to assist you with accessing and making the most effective use of QuickBooks remote access on your desktop.

What is QuickBooks Remote Access?

QuickBooks Remote Access - Screenshot Image

It is an exceptional secure server that assists QuickBooks users in accessing their PC from any other system. This requires a strong internet connection. It also allows us to access email, documents, and many other essential things, regardless of the location. This feature also helps in transmitting files from one system to another. There can be countless benefits of QuickBooks remote access, which will be discussed later in this post.

It is imperative to note that, unfortunately, after May 31, 2020, access to add-on services has been discontinued for QuickBooks desktop for Windows 2017. This also includes the versions of QuickBooks desktop pro, premier, and Enterprise solutions 2017.

You may also read: How to Fix QuickBooks Error 1603 While Installing the Software?

Multiple Benefits of Using QuickBooks Remote Access

Articulating the benefits of QuickBooks remote access, the list is comprehensive. Let us check out the benefits this feature caters to before getting apprised of the various steps to access it:

  • The first benefit of using remote access is to transfer your files or folders between systems.
  • It saves travel time and infrastructure costs, which would be required to accommodate and adjust accounts.
  • You can also copy and paste between different PCs, both locally and remotely.
  • It reduces infrastructure expenses and travel time.
  • This feature also permits various QuickBooks users to work simultaneously on the same file of QuickBooks without any hassle.
  • You and other business partners can monitor the accountant’s operations in your QuickBooks.
  • Accessing QuickBooks desktop trough remotely allows users to stay indoors and avoid the impact of the pandemic.
  • It becomes uncomplicated with QuickBooks remote access to track the various activities of accountants.
  • You can also print documents from a remote PC to a local printer with much ease.
  • You should not worry about your data as the service providers handle the cloud servers.
  • Another benefit is less paper is used or wasted.
  • Your changes will be reflected in real-time.

Intuit Supported Remote Access Options

You can go through the below-listed section in order to use the QuickBooks remote access seamlessly. Let us check out the options:

Switching to QuickBooks Online:

As we all know that QuickBooks online is one of the finest solutions from Intuit that completely carry out its tasks on the cloud. This can be accessed anywhere, and all it requires is an active internet connection. The number of employees working together can be decided according to the plan one opts for. QBO also safeguards data from unauthorized users, viruses, and malware attacks, as it offers countless security measures and stores data in remote servers. The only drawback of QuickBooks online is that it does not offer all features of QuickBooks desktop. It is quite different from the desktop version.

Hosting QuickBooks Desktop on Cloud:

Another option is authorized hosting of QuickBooks desktop software on third-party servers. Intuit permits authorized hosting of QuickBooks desktop software on third-party servers. This means that the QuickBooks installed on the server of the hosting providers can be accessed by authenticated users from anywhere using the internet. All the features of the desktop version are available for us and also it supports cross-device operations. This service gives an edge to accounting professionals, as the extra hassle of maintenance of the software is taken care of by the service provider. We also get multi-user collaboration and easier integration of QB add-ons. The security issues are also taken care of by the service provider.

QuickBooks Remote Access Tool:

This tool basically allows us to connect with the remote system that has the QuickBooks software installed in it. This tool can be easily accessed on the Intuit official website. Also, several third-party software’s are available in the market having similar functionalities. This can perform basic tasks such as copying files between local and remote systems, printing files on the remote server using the local printer, etc. This software basically works on the Cisco WebEx tool that supports communication services and also online meetings.

It is an add-on to the QuickBooks software and is available in two versions i.e. QuickBooks Access and Full desktop access. We can purchase this tool directly on the website of Intuit. There are various other remote access softwares available in the market for similar services.

Cost of Accessing QuickBooks Remotely

In order to access QuickBooks desktop remotely, we will have to accept the fact that it is not free of cost. We will have to pay a certain amount for this service. This involves two plans namely:

  1. QuickBooks Access ($70.95/month)
  2. Full Desktop Access ($99.75/month)

Security and Reliability

The accounting activities are confidential for each business, and the industry they belong to doesn’t matter. Also, there is a need for a security check at each level. The need for a reliable medium to source information and carry out accounting activities for both online as well as offline operations, can’t be denied. QuickBooks remote access tool and QBO are efficient and reliable, which makes them the best suitable option for the current situation. And also, we can easily rely upon these tested solutions.

If we are going for cloud-based solutions like QuickBooks online or hosting, then the security is reliable. Intuit authorized commercial hosts are screened to make sure that the data of the client is completely safe. Many service providers practice 256 bit encryption. Also, the encryption level with QuickBooks remote access tool and online is more or less the same. Or if we are going with other remote access tools, then the security concerns vary on the abilities of the tool.

Also read: How to troubleshoot QuickBooks error code H505?

Easy Steps to Use the QuickBooks Remote Access

the various steps to be followed in order to access the QuickBooks desktop remotely from your home are enumerated as follows:

Best Steps to Access your QuickBooks desktop remotely from anywhere - Infographic

If you are seeking to access QB remotely, then carrying out the below-stated steps can be of great help. Let us apprise you of the viable and easy-to-follow steps to use such feature. While following the procedure, it is pertinent that you do not miss out on any step and follow each step in the same order.

Step 1: To start off, you are required to visit the Intuit website, and then Sign up for QuickBooks remote access

Intuit QuickBooks Remote Access - Screenshot

Step 2: After doing that, log in to the Account on QuickBooks remote access website. Having logged in to your QuickBooks account, you are now supposed to launch the web browser on the system on which you want to Access QuickBooks remotely on.

Intuit QuickBooks Remote Access - Screenshot

Step 3: Now, download the Remote access tool installation file. Follow this step by clicking on the setup computer.

Step 4: Now, in the nickname field, you are supposed to Enter a computer nickname and hit the Next tab.

Step 5: Place a checkmark next to the Options to initiate every time a remote session is logged into.

Step 6: We will get a few options namely: “Use full-screen view by default”, “Disable this computer’s keyboard and mouse”, “Automatically reduce screen resolution to match”, and “Make this computer’s screen blank”.

Step 7: Place a Check mark next to the applications to access remotely on the system. For a minimal monthly fee, we need to access only the QuickBooks Accounts. And then click on the Next tab.

Step 8: Check the box for the Verification option to use. We can either Enter a phone number or Enter a passcode. And after entering the information respectively, hit the Finish tab. And you are good to go.

Connect to QuickBooks Remote Access: Alternative Approach

There might be an instance wherein you find some intricacy while applying the aforementioned steps. In such a scenario, we recommend you adopt this alternative approach to use this feature. This alternate way to access QuickBooks remotely requires you to carry out the following steps below:

  1. Initially, you need to open your Web browser from the remote computer.
  2. After accessing the browser, you need to launch the Remote access website and then Sign in to the account.
  3. Now, check the box containing the System nickname, and then afterward, click on the Connect option.
  4. Follow the previous step by entering the passcode that will be received on your phone.
  5. After acquiring and typing the passcode, hit a click on the drop-down menu of remote access.
  6. Conclude the process by hitting on End the remote access session after the session is complete.

Read Also: How to Transfer QuickBooks to a New Computer Easily?

A final supportive note!

Having familiarized yourself with all the relevant and invaluable information related to remote access, we are hopeful that you could successfully access your QuickBooks accounting software remotely from anywhere by utilizing the walkthrough articulated in this article. The remote access feature should now be a cakewalk, allowing you to make the best utilization of this amazing feature. However, in case of any difficulty or if you are facing any sort of error in the entire process, then do not hesitate to call our professionals anytime.

You can simply ring up a call using our support number, i.e., 1-800-761-1787, and allow our QuickBooks desktop support team to handle the issue for you. Our U.S based certified accounting professionals will be more than happy to solve your QuickBooks-related issues.

QuickBooks Remote Access – Frequently Asked Questions (FAQs)


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