Learn how to access your data from anywhere using QuickBooks remote access:
QuickBooks has marked its presence in the accounting industry in the past few years. This accounting software has managed to maintain its reputation, and has managed to be on top. QB accounting software is loaded with functionalities and features. With the growth in demand of this software, QuickBooks remote access has become an essential feature rather than just being a choice. But one of the most commonly raised question is how to access QuickBooks desktop remotely. Considering this question, we have come up with today’s article with an aim to provide the entire guide to remote access. So, stick to this article till the end, and read the article carefully.
Moreover, if you are seeking for expert assistance, then you can feel free in calling us anytime. You can call us at our toll-free number i.e. 1-888-291-2294, and our experts will be happy to help you in accessing and making the best use of QuickBooks desktop remotely.
You may also read: What are the steps to resolve QuickBooks error 1935?
What do you mean by QuickBooks remote access?
QuickBooks remote access is basically a secure server that assists the user in accessing their PC from any other system. This requires a strong internet connection. It also allows the users to access the email, documents, and many other essential things, regardless of the location. This feature also helps in transmitting the files from one system to another. There can be countless benefits of QuickBooks remote access, which will be discussed later in this post.
Benefits of QuickBooks remote access
Talking about the benefits of QuickBooks remote access, the list is huge. Let us check out the benefits this feature caters to, before learning the steps to access it:
- The very first benefit of QB remote access is to transfer file or folder between systems
- Also, it saves travel time and infrastructure costs, which would be required to accommodate accounts
- The user can also copy and paste in between PC’s both local and remote
- This also permits various users to work together on the same file of QuickBooks
- It becomes easy with the QuickBooks remote access to track the activities of accountants
- The users can also print documents from remote PC to a local printer with much of ease.
Intuit supported remote access options
The users get the below listed option, in case of QuickBooks remote access functionality. Let us check out those options:
Switching to QuickBooks online:
As we all know that QuickBooks online is one of the finest solutions from Intuit that completely carry out its tasks on cloud. This can be accessed anywhere and all it requires is an active internet connection. The number of employees working together can be decided according to the plan one opts for. QBO also safeguards data from unauthorized users, viruses and malware attacks, as it offers countless security measures and storing data in remote servers. The only drawback of QuickBooks online is that it do not offer all features of QuickBooks desktop. It is quite different from QB desktop. There are certain changes in the user interface as well.
Hosting QuickBooks desktop on cloud:
Another option is authorized hosting of QB desktop software on third-party servers. Intuit permits authorized hosting of QuickBooks desktop software on third-party servers. This means that the QuickBooks installed on the server of the hosting providers can be accessed by the authenticated users from anywhere using the internet. All the features of the desktop version are available for the user and also it support the cross device operations. This service gives an edge for the accounting professionals, as the extra hassle of maintenance of the software is taken care by the service provider. The user also gets multi user collaboration and easier integration of QB add-ons. The security issues are also taken care by the service provider.
QuickBooks remote access tool:
This tool basically allows the user to connect with the remote system that has the QuickBooks software installed in it. This tool can be easily accessed on the Intuit official website. Also, many third party software are available in the market having similar functionalities. This can perform the basic tasks such as copying files between local and remote systems, print files on the remote server using the local printer, etc. This software basically works on the Cisco WebEx tool that support communication services and also online meetings. It is an add on to the QuickBooks software, and is available in two versions i.e. QuickBooks Access and Full desktop access. The user can purchase this tool directly on the website of Intuit. There are various other remote access software available in the market for similar services.
Cost of accessing QuickBooks remotely
In order to access QuickBooks remotely, the user will have to accept the fact that it is not free of cost. The user will have to pay a certain amount for this service. This involves two plans namely:
- QuickBooks Access ($3.95/month)
- Full Desktop Access ($7.75/month)
Steps to access your QuickBooks desktop remotely
Steps to be followed to access QuickBooks desktop remotely:
If you are wishing to access QuickBooks remotely, then carrying out the below stated steps can be of great help. Let us have a look at those steps:
- The very first step is to visit the Intuit website, and then sign up for QuickBooks remote access
- And then log in to the account on QuickBooks remote access website. The user is now supposed to launch a web browser on the system that they want to access QuickBooks remotely on.
- The next step is to download the remote access tool installation file. Followed by clicking on setup computer.
- Now, in the nickname field, the user is supposed to enter a computer nickname and hit next.
- Place a check mark next to the options to initiate every time a remote session is logged into.
- The user will get a few options namely: “Use full-screen view by default”, “Disable this computer’s keyboard and mouse”, “Automatically reduce screen resolution to match”, and “Make this computer’s screen blank”.
- And then place a check mark next to the applications to access remotely on the system. For a minimal monthly fee, the user needs to access only the QuickBooks accounts. And then click on next.
- The next step is to check the box for the verification option to use. The user can either enter a phone number or enter a pass-code. And after entering the information respectively, hit finish tab. And you are good to go.
Alternative way to access QuickBooks desktop remotely
The alternate way to access QuickBooks remotely, the user can check out the steps below:
- The very first step is to open a web browser from the remote computer
- And then, the user needs to open remote access website and then sign in to the account
- After that, see the box with the system nickname and then click on the connect option
- Followed by entering the pass-code that will be received on phone.
- The user is then required to click on the drop-down menu of remote access
- And end the process by clicking on end the QB remote access session after the session is complete.
Security and reliability
The accounting activities are confidential for each business, and the industry they belong to doesn’t matter. Also, there is a need for a security check at each level. The need for a reliable medium to source information and carry out accounting activities for both online as well as offline operations, can’t be denied. QuickBooks remote access tool and QBO are efficient and reliable, which makes them the best suitable option for the current situation. And also, the users can easily rely upon these tested solutions. If the user is going for the cloud based solutions like the QuickBooks online or hosting, then the security is reliable. Intuit authorized commercial hosts are screened to make sure that the data of the client is completely safe. Many service providers practice 256 bit encryption. Also, the encryption level with QuickBooks remote access tool and online is more or less the same. Or if the user is going with other remote access tools, then the security concerns vary upon the abilities of the tool.
A final note!
So, this drives us to the end of this post, where we hope that the information, we have shared in above related to QuickBooks remote access, might help the users in making the best use of this amazing feature. However, in case of any difficulty or if you are facing any sort of error in the entire process, then do not hesitate in calling our professionals anytime.
You can simply ring up at our toll-free number i.e. 1-888-291-2294, and let our QuickBooks desktop support team control the situation. Our experts and certified accounting professionals will be happy to help you.
Some other helpful articles: