Learn how to access QuickBooks Desktop remotely from a host or server computer:

Often QuickBooks users seem to be dicey about the process of opening a QuickBooks company file located on a remote computer. But need not to worry anymore, as performing certain steps can help the user in accessing QuickBooks desktop company file from a server computer. Today’s article, is crafted with an aim to help the users in opening a company files that is stored on the network without any sort of difficulty. So, for further information, make sure that you read the article carefully till the end.

Moreover, if you feel the need of professional assistance or any kind of technical support, then do not hesitate in calling us at our toll-free number as our experts and certified QuickBooks professional work round the clock to provide the best possible assistance all across the globe.

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Points to Remember

Before you begin with the process to access QuickBooks desktop remotely, there are certain pointers that you can’t afford to skip. Let us have a look at those pointers:

  • The user is required to map server on host computer as a network drive to the individual workstations. The point to be noted here is that, in case of any trouble in mapping the network drive using UNC, the user can try the same process by using the IP address of the server. Whereas, if nothing works, try contacting an IT professional
  • Moreover, the user is also required to set up computers that are supposed to access the files for multi-user mode
  • Also, before you begin with the process, set the folder where the company file is located

Steps To Open A Company File Located On A Remote Computer

This article will brief you with the steps to open a company file located on a remote server. Here are the steps along with the basic requirements for opening a company file located on a remote server.

Step 1: Installing QuickBooks database server manager on the remote system

The QuickBooks database server manager is basically a utility that permits the user to configure the QuickBooks server in order to use multi-user access. Thus, the user will be required to download and install the QuickBooks database server manager if not installed already. The steps involved in this process are as follows:

Switch to multi-user mode - Screenshot
  • The next step in the process is to select Yes in the multi-user hosting setup required window. The point to be noted here is that QuickBooks desktop installs and runs qbdbmgrn.exe as a background service. This service must be running on the computer storing the company file, especially in case when QuickBooks desktop is not open
  • After that, the user is required to choose OK on the multi user setup information window
  • Towards the end, the user is supposed to add necessary users by going to company options and then choosing users. Followed by opting for set up users and roles option.
Set up users and roles in QuickBooks - Screenshot
  • Now, end the process by selecting new

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Step 2: Turning network discovery on and password protected sharing off (Optional)

This method is not mandatory, but the server needs to have network Discovery turned on and visible, to try opening the company file using a UNC path. Along with that, the user will be asked for a network password by Windows, in case the password protected sharing is turned off. In such a scenario, the user can either login using network password or turn off the feature.

The user is supposed to carry out this process on the server or host system and all the workstations required to access QuickBooks remotely over the network. The steps involved in this process are as follows:

  • For the very first step, the user is supposed to open control panel
  • And then, select network and sharing center, followed by opting for change advanced sharing settings tab
  • The next step is to expand the profile type that the user is currently using
  • Now, select turn on network discovery under the network discovery option
Turn on network discovery - Screenshot Image
  • Moving forward, the user is supposed to choose the turn off password protected sharing option under the password protected sharing tab
Turn off password protected sharing option - Screenshot Image
  • End the process by selecting save changes option

Step 3: Locating and open the company file

The user is now required to spot and open the company file, once the process ended:

  • In this process, the user is required to select open or restore company from the file menu
Open or restore company file in QuickBooks - Screenshot
  • And then choose open a sample company file and next options respectively
Open a Sample Company File - Screenshot
  • The next step in the process is to browse the location of the company file

In case the company file is mapped to drive E, the user will have to look for company files name in the list

  • Now, select the company file from the list with the file extension .qbw and select open option
  • The last step is to enter the username and password if asked for

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For technical assistance dial 1-800-761-1787!

In case you are facing difficulty in opening the company file located on a remote system even after carrying out the steps mentioned above, then in that case do not hesitate in calling us anytime at our toll-free number i.e. 1-800-761-1787.

Our QuickBooks enterprise tech support team and certified accounting professional will be there to assist you in a single call. They work round the clock to provide the best possible assistance to all the users in the least possible time.

 

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