Want to learn the process to move the client’s fixed asset data, if you upgraded the QuickBooks reinstalled it on another system? If that is the case, then reading article carefully can be of some assistance. Upgraded the QuickBooks or reinstalled the current version on another system, if yes then we will help you in moving the clients’ fixed assets, so you can continue managing them with the fixed asset manager. It should be noted that the fixed asset manage is available in QuickBooks accountant and enterprise.

In this article we have provided an in-depth information about how a user can move a client’s fixed asset data if they’ve upgraded QuickBooks desktop or reinstalled it on another computer. So, keep read on!

Read Also: Best ways to fix QuickBooks Error code H505

Steps to move the client’s fixed asset data to the new QuickBooks

You can follow the steps below, that depends upon how the software is upgraded. The below steps are for QuickBooks 2018 to 2019:

  • At first, open the Client’s company file.
  • And then, Create a backup.
  • Further, from the Accountant menu, choose the Manage fixed assets.
  • Next step is to select Transfer a prior year fixed asset manager client file.
  • And also select Next tab.
  • After that, on the transfer client, choose Client window and also go for the Client file you wish to transfer.
  • Later on, choose the Correct calculation and hit Next tab.
  • Also, select the Asset synchronization and hit Next tab.
  • Ensure that the transfer summary info is correct. Then choose Finish to start the transfer.

Condition 1: In case, the user skipped a version of QuickBooks when upgraded

In case you have jumped from QuickBooks desktop 2018-2020 and skipped the version 2019, then the steps below can be followed:

  • Ensure that the Clients’ fixed asset files are not compressed.

The option that states “Automatically compress clients” compresses your clients’ fixed asset files into a single file. Ensure that it is not turned on in the previous QuickBooks version. Also note that if you no longer have access to the QuickBooks version you upgraded from.

  • The first step is to open the Clients’ company file.
    • And then, Create a backup.
    • Later on, move to the Accountant and select Manage fixed assets.
    • Now, on fixed asset manager, move to the Tools and choose Program options.
    • Also, select General tab.
    • Last step if to uncheck Automatically Compress client and hit OK tab.
  • You need to now find the clients’ fixed asset folder
    • In this, you should browse to the Previous QuickBooks clients folder.
    • And then, open the Folder and find the file.
    • Right click the file and choose Open. On the Windows message that comes up, choose select Program from a list and then notepad.
    • The bottom of the text will look like the file path ending in .qbw file
    • You should then Copy the folder and save it temporarily in a folder you can quickly access.
    • After that open the Folder copied earlier.
    • This will contain the Client’s fixed asset files.
    • And you should then check if the file with ! is visible or not.
    • Next step is to change All files extensions and match them with QuickBooks.
    • And lastly, copy the Client’s fixed asset folder from where it was saved temporarily.
  • And move the Clients fixed asset manager.
  • Also, open fixed asset manager.

Also read: How to change, manage or update your Intuit account with CAMPs?

Condition 2: If you skipped a version of QuickBooks when you upgraded

Step 1: Verify that the fixed asset files of your clients are not compressed

For example, if you jumped from QuickBooks Desktop 2018 to 2020, and skipped version 2019.

Choose the ‘Automatically compress clients‘ option to compress your clients’ fixed asset files into a single file. You need to ensure that the option is not enabled in the older QB version. Follow the brief procedure enumerated as follows:

  • Hover over your client’s company file and open it.
  • Next step requires you to make a backup.
  • Choose ‘Manage Fixed Assets‘ from the ‘Accountant‘ or the ‘Company‘ option.
  • Subsequently, choose ‘Program Options‘ from the ‘Tools‘ menu in the Fixed Asset Manager.
  • Afterward, head to the ‘General‘ tab.
  • Uncheck the box besides the ‘Automatically compress client‘ option.
  • Hit on ‘OK.’

Step 2: Locate the folder containing your client’s fixed asset

Every client in QuickBooks has a fixed asset folder attached. The total number of folders depends on the number of clients. Follow the below-provided walkthrough to locate the fixed asset folder of the client:

  • Head to the previous ‘Clients folder‘ by following the below-mentioned path: ‘C:\Users\Public\Documents\Intuit\QuickBooks\Company Files\FAMXX\Clients.’ (You are required to change ‘XX‘ with the folder number in your older QB version. As a precedent, while upgrading from QuickBooks 2017, browse the folder named ‘FAM16‘).
  • Now, head to the Location containing your QB files.
QuickBooks VersionFAMXX
QuickBooks Desktop 2022FAM21
QuickBooks Desktop 2021FAM20
QuickBooks Desktop 2020FAM19
QuickBooks Desktop 2019FAM18
  • Look for all your FAM folders from this location.
  • Each subfolder contains the fixed asset files for your clients. (except ‘{0000101,’ ‘{9990001,‘ and other folders with long, alphanumeric names).
  • To make the procedure easy, use the client folder ‘{0000301′ in the subsequent steps.
FAMfolders - Image
  • Access the ‘{0000301’ folder, then search for the ‘0000301M.FX0′ file. (The value of X in ‘0000301M.FX0‘ depends on what version of QuickBooks software you are upgraded from).
ClientFolder FAM - Image
  • Now, Right-click on the file and subsequently choose ‘Open.’
ClientFolder FAM - Image 2
  • You will then see a message on the screen. Choose ‘Select program’ from a list, followed by opting for ‘Notepad.’
File path ending in .QBW - Image
  • Beneath the text, search for the file path that ends with the ‘.QBW extension’.
  • This is a convenient process that allows you to locate the client file that has to be moved.
  • Proceed to the subsequent steps if this is the client file that you wish to transfer.
  • However, if this isn’t the file, repeat the preceding process for other client folders till you locate the correct file.
  • Now, you are required to copy the ‘{0000301’ folder and, afterward, save it on the Desktop.
0000301 file - Image
  • Access the copied folder.
  • Inspect if you can identify a file with ‘!’ in the file name.
  • This is how you can decide if you need to utilize a compressor tool (like WinRar) to extract the client’s fixed asset file. If the ‘!’ containing file gets identified, extract the file to the folder and then delete the file containing ‘!’ in its filename.
  • On the contrary, if you do not find ‘!’ in any file name, proceed as follows:
  • You need the extensions of all the files to match the QuickBooks you are using. Below is provided a list of extensions for different versions of QuickBooks.
VersionFile Type 1File Type 2File Type 3
QuickBooks Desktop 2022.F10.F11.M10
QuickBooks Desktop 2021.F00.F01.M00
QuickBooks Desktop 2020.F90.F91.M90
QuickBooks Desktop 2019.F80.F81.M80
  • For example, after updating from QuickBooks 2019 to QuickBooks 2021, we must change the three FAM client file types from version 2019 to version 2021.
  • You then need to copy the fixed asset folder from the Desktop (where you saved it in the previous steps).
  • In case you have set up QB software on a different PC, make use of a flash drive to transfer the client folder.
  • Proceed to Step 3.

Step 3: Transfer the folder containing your client’s fixed asset

  • Navigate to the folder housing the client’s fixed asset: C:\Users\Public\Documents\Intuit\QuickBooks\Company Files\FAMXX\Clients
  • If there exists a folder with the same number, then there is no need to copy it. If that is the case, follow the steps below:
  • Head to the location where you saved the folder temporarily (‘Desktop‘ in our case).
  • Subsequently, alter the number associated with the folder that you need to move. Once the number is changed, copy the folder again.
  • Now, transfer the folder to your new QuickBooks Clients folder.
  • Proceed to Step 4.

Step 4: Open Fixed Asset Manager

  • Access the client’s desktop file.
  • Choose ‘Manage Fixed Assets‘ from the ‘Accountant‘ menu.
  • The correct list of fixed assets should now be visible in the Fixed Asset Manager.

Did you Move or rename the client’s company file?

  • If you see a warning asking you whether to continue to open the fixed assets, choose ‘Yes.’
  • Move the Asset data to the other PC.
  • Use a flash drive to back up and transfer your client’s fixed asset file from your old to your new computer if you reinstalled QuickBooks.

Also see: How to Fix QuickBooks Error code 6010, 100?

Steps to move the fixed asset data to another system

Just in case you have re-installed the QuickBooks, then using a flash drive to backup and move the client’s fixed asset file from the old to new system.

Step 1: Backing up the client’s fixed asset data

Open your old PC and follow the steps provided below:

  • Here, you need to open the Client’s company file.
  • And from the Accountant menu choose Manage fixed assets.
Manage fixed assets - Image
  • Now, browse to the Drive where you wish to save the file.
  • Further, ensure to Save the backup in a new folder.
  • You should then choose OK tab, when ready.

Also, note that the backed up folder might have a different file name, but the format will be similar. (For example:)

Numeric - Image

Step 2: Restoring the clients’ fixed asset data

  • At first, connect the Flash drive to the new system.
  • And further, open the QuickBooks software and also log in to the Client’s company file.
  • Next step is to move to the Accountant menu and choose Manage fixed assets.
Manage fixed assets - Image
  • Now, select Restore a current year QuickBooks fixed asset manager client file.
Restore a current year QuickBooks fixed asset manager client file - Image
  • Also, choose Browse tab and move to the Flash drive where you Save the client’s file.
  • You should also ensure to select the Folder where you saved the backup, and not the file.

Important: Choose the folder where the backup was saved, not the file itself.

  • Last step is to choose Restore tab.

See Also: How Can I Fix QuickBooks Error QBWC1039?

Wind Up!

By the end of this article, we believe that the steps discussed in above might be of some help in moving the fixed asset data to the new QuickBooks or another system. However, if you are still having any query, then feel free to give us a call directly at 1-800-761-1787, and let our QuickBooks enterprise support professionals provide you with immediate assistance.

 

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