Voiced by Amazon Polly

Want to know the process to move the QuickBooks desktop company files to another system? Well, if yes then reading this article can be of great help. The easiest way is to create and restore a backup company files. This also saves the data and supporting files. You can also simply copy and paste the entire QuickBooks folders to a new location.

In case you use QuickBooks desktop as a single user, then you can simply move it using migrator tool. To know more about moving the company files of QuickBooks to older system to new system, make sure to read this article carefully till the end.

You might read also: How to Fix QuickBooks Error 6000, 308?

Steps to move to the QuickBooks company file to another computer

Checkout these quick steps to transfer the whole QuickBooks desktop company files data to another computer:

  • The initial step is to ensure to install QuickBooks desktop on the new system.
  • Next step is to create a backup company file on the original system.
  • When you saves the backup file, it is suggested to give it a unique name so it’s easy to identify.
  • Next step is to save the backup file somewhere you can easily find it, like Windows desktop.
  • You need to move the backup company file to your new computer. You can either put the backup on the flash drive or an external device. Or you can share it if the system is on the same network.
  • Now follow the steps to restore the backup on the new computer.
  • The last step is required to download the latest tax table.

Solution 1: Steps to transfer QuickBooks company file to another location on same system

  • You need to perform the steps to create a backup company file.
  • Next step is to assign a unique name so that it is easy to spot. This will prevent accidental overwrites.
  • You have to save the backup.
  • And perform the steps to restore the backup to a new folder or location.

See Also: How to Fix QuickBooks Install Error Code 1904?

Solution 2: Steps to move the entire QuickBooks data folder

  • It is required to open QuickBooks and the company file you want to move.
  • Next step is to press F2 to open the product info window.
Product Information - Screenshot Image
  • Look for the file information section.
  • After that open the Windows start menu and then open file explorer.
  • Look for the folder that has the company file.
  • Right click the folder and choose copy.
  • The last step is to open the external device, you will have to move the files or open the new location on the hard drive and choose paste.

Solution 3: Steps to restore with Intuit data protect

Intuit data protect plan might not include backup of some non-QuickBooks files.

  • You need to follow the step to create a backup of the company file on the original system.
  • And then, sign in to the intuit data protect on the new system.
  • The last step is to restore backup file with intuit data protect.

The following files are transferred and restored:

Step 1: Files inside QuickBooks data folder

  • Logos and images files
  • Transaction log files
  • Network data files
  • Cash flow projector files
  • Loan manager files
  • Business planner files

Step 2: Files from other locations

  • QuickBooks letters and templates
  • Spell checker
  • Fixed asset manager
  • Printer setting
  • QuickBooks statement writer

Also see: Steps to Troubleshoot QuickBooks Error 12157


Hopefully, this article might be of some help in moving the QuickBooks desktop company files to another computer. However, if you are facing any issue in moving the company files to another system, then in that case, you can reach out to our QuickBooks desktop support team professionals and ask them to fix the issue for you. Contact us at 1-800-761-1787, and let our technically sound professionals handle the situation for you.


Suggested posts:

Create a journal entry in QuickBooks Desktop for Windows

Fix QuickBooks Update Error 404 (Page Not Found)

Steps to Fix QuickBooks Connection Has Been Lost

error: Content is protected !!