Are you a regular user of Quickbooks Desktop accounting software and are looking for a hassle-free and convenient process to move company files to another computer? Well, if yes, then reading this article can be of great assistance to you. There are several avenues of transferring your company files to some other system, of which the easiest way is to create and restore a backup of company files. This now only serves your purpose but also saves your invaluable data and supporting files. Another easy walkway to move your company files is to simply copy and paste the entire QuickBooks folder to a new location.

In case you use QuickBooks desktop as a single user, then you can simply move it using the migrator tool. To know more about how to move company files in QuickBooks from an old computer to a new one, make sure to read this article carefully till the end.

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Various Walkways To Move Company Files To Another Computer

Check out the steps below to transfer the entire QuickBooks desktop company files data to another computer:

  • The initial step is to ensure to install QuickBooks desktop on the new computer.
  • The next step is to create a backup company file on the original computer.
  • When you save the backup file, it is suggested to give it a unique name for easy identification.
  • The subsequent step is to save the backup file somewhere you can easily find it easily, like the desktop.
  • You need to move the backup company file to your new computer. You can either put the backup on the flash drive or an external device. Or you can share it if the system is on the same network.
  • Now, follow the steps to restore the backup on the new computer.
  • The last step to be performed is to download the latest tax table.

1st Walkway: Transfering QuickBooks Company File To Another Location On The Same PC

The first procedure requires you to move your Company files to a different location, the steps for which are discussed below:

  • You need to perform the steps to create a backup company file.
  • The next step is to assign a unique name so that it is easy to spot. This will prevent accidental overwrites.
  • You have to save the backup.
  • And perform the steps to restore the backup to a new folder or location.

See Also: How to Fix QuickBooks Install Error Code 1904?

2nd Walkway: Moving The Entire QuickBooks Data Folder

The guidelines to move your QuickBooks folder are illustrated below:

  • It is required to open QuickBooks and the company file you want to move.
  • The next step is to press F2 to open the product info window.
Product Information - Screenshot Image
  • Look for the File information section.
  • After that, tap on the Windows start menu and then open file explorer.
  • Look for the folder that has the company file.
  • Right-click the folder and choose copy.
  • The last step is to open the external device; you will have to move the files or open the new location on the hard drive and choose paste.

3rd Walkway: Restore By Using Intuit Data Protect(IDP)

Intuit data protect plan might not include the backup of some non-QuickBooks files.

  • You need to follow the step to create a backup of the company file on the original system.
  • And then, sign in to Intuit Data Protect on the new system.
  • The last step is to restore the backup file with Intuit Data Protect.

What Types Of File Types Can Be Moved?

The following files are transferred and restored:

File types inside the QuickBooks data folder that can be moved to another computer

  • Logos and images files
  • Transaction log files
  • Network data files
  • Cash flow projector files
  • Loan manager files
  • Business planner files

File types from other locations that can be moved

  • QuickBooks letters and templates
  • Spell checker
  • Fixed asset manager
  • Printer setting
  • QuickBooks statement writer

Also see: Steps to Troubleshoot QuickBooks Error 12157


Hopefully, this article might be of significant assistance if you want to move QuickBooks company files to another computer. However, if you are facing any technical issues in moving the company files to another system, then, in that case, you can reach out to our QuickBooks desktop support team professionals and ask them to fix the issue for you. Contact us at 1-800-761-1787, and let our technically sound professionals handle the situation for you.


Can I transfer QuickBooks company files over a network instead of using external storage?

Yes! You can transfer QuickBooks company files over a network if both the source and destination computers are connected to the same network.

What should I do if the QuickBooks company file is too large to transfer easily?

Conform to the following suggestions in case the company file is too large to be transferred.
Suggestion 1: Compress the company file.
Suggestion 2: Use a file transfer service.
Suggestion 3: Transfer the file using an external storage device
Suggestion 4: Use QuickBooks Online to use the cloud storage.

Is it possible to transfer QuickBooks company files from a Mac to a Windows, or vice versa?

Yes! The steps for transferring the Company files from Mac to Windows are:
Step 1: Convert the Company file to make it compatible.
Step 2: Transfer the converted Company file.
Step 3: Install QuickBooks on the new computer.
Step 4: Restore the converted Company file.
Step 5: Finally, verify the converted data.


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