How to Move QuickBooks Company Files to Another Computer?

As company file tends to be a crucial element of your QuickBooks software, moving it either to another folder, or to another computer all together might seem be a bit complicated task. If you want to move your company files around, then the easiest way to do that is to create and restore a backup of the company file. This not only saves your data, but also the supporting files. All you have to do is to copy and paste the entire QuickBooks folder to completely new location. To help you in moving QuickBooks company files to another computer, we have curated this quick guide sharing the core steps that you can perform to successfully move your company files to another location.

Let us together find out what moving or migrating QuickBooks company files to another system looks like. In case you use QuickBooks desktop as a single user, then you can simply move it using the migrator tool. To know more about how to move company files in QuickBooks from an old computer to a new one, make sure to read this article carefully till the end.

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Steps to move your company files to another computer

Here are the steps that you can follow to move your company file to another location. However, note that moving the company file to another computer doesn’t affect the product license.

• To begin with, you need to ascertain that you install QuickBooks desktop on the new system.
• And later perform the steps create a backup company file.
• Now, save the backup file and assign a new name to it.
• After this, you need to save the backup file where you can find it easily.
• Followed by moving to backup company file to new system.
• You can put the backup on a flash drive or an external device.
• Or can also share it if your new system is on the same network.
• Carrying out the onscreen steps to restore the backup is something we suggest.
• If you are a payroll user, then make sure that you download the latest tax table available.

Steps to move your company file to another location on the same system

If moving the company file to a new location is your motive, then here are the steps that might help you.

• The very first step is to perform the onscreen steps to create a backup company file.
• Followed by giving it a unique name, which makes finding it easy.
• After that, save the backup and carry out the steps to restore the backup to the new location.
• Once you have restored the backup, use it as your new main company file and rename it to original one.

Steps for moving your entire QuickBooks data folder

If backing up the company file isn’t something you want to do, you have an option to simply move the QuickBooks folder in total. Here are the steps that can help you move the QuickBooks data folder:

• Start by opening the QuickBooks software and further the company file you wish to move.
• Now, click on F2 key and this would lead you to Product info window.

• After which, you need to look in the file information section and this would show where your company file is saved.
• The next step is to open the Windows start menu.
• And then, go for File explorer.

• Also, choose the folder having the company file and right click on the same.
• Go for Copy option.
• And then, open the External device that you are using to move the files.
• The last step is to Paste and you are good to go.

This will give you a copy of the entire folder and you can move it to another location or computer as per your choice.

See Also: How to Fix QuickBooks Install Error Code 1904?

Restoring With Intuit Data Protect

Before moving forward, keep in mind that your Intuit data protect plan might not include the backup of non-QuickBooks files. Here are the steps that you can perform to restore with Intuit Data Protect.

• Perform the steps to create a backup of the company file on your system.
• Further, you need to sign in to Intuit data protect.

• Perform the onscreen steps to restore the backup file with Intuit Data Protect.

What types of file types can be moved?

Here are the files that are transferred and restored:

File types inside the QuickBooks data folder that can be moved to another computer

• Logos and images files
• Transaction log (.tlg) files
• Network data (.nd) files
• Cash Flow Projector (.cfp) files
• Loan Manager (.lmr) files
• Business Planner (.bpw) files (QuickBooks Desktop Premier and Enterprise only)

Add on files:

• QuickBooks letters and templates
• Spell checker
• Fixed asset manager
• Printer setting (These files can be recreated by QuickBooks)
• QuickBooks Statement Writer (Premier Accountant and Enterprise only)

Also see: Steps to Troubleshoot QuickBooks Error 12157

Conclusion!

Your company file in QuickBooks stores the sensitive data and in case you performed some incorrect procedures to move the file, you might end up in data loss. In that case, all we recommend is to reach out to a team of professionals, who are experienced technicians and can help you with the smooth migration process. For more information about moving QuickBooks company files to another computer, you can ring us up at 1-800-761-1787, and let our QuickBooks desktop support team help you with your queries.

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