The QuickBooks accounting program has abridged a wide range of lacunae in the accounting sector by ensuring efficiency in accounting operations. It has successfully defended any criticism of its functionalities by coming up with advanced features that come up with each update. One noteworthy feature of QuickBooks is that the program lets users allow and use QuickBooks sharing on multiple computers.

In this article, our endeavor would be to apprise users of this procedure to use QuickBooks sharing on multiple computers. So, stay connected to this article till the end.

Check Also: How to Prepare and File Federal 1099s with QuickBooks Desktop?

Procedure to use QuickBooks sharing on multiple computers

It becomes cardinal for users to note that QuickBooks Desktop employs a database file manager for communicating with the company file. In this context, it is suggested to make use of the recommended mode for setting up the company file, as this mode allows the company files to be stored in the host computer.

Step 1: Enable Hosting

To start off, users are required to enable the hosting feature in only the Host system. Make sure not to enable the hosting feature for the workstations. The steps for which are earmarked as follows:

  • To kickstart the process, Run QuickBooks.
  • After that, click on the File menu.
  • Herein, opt for Utilities.
  • Within the Utilities option, hit on the option to Host Multi-User Access.
Host multi-user access - Screenshot Image
  • After that, click on Yes.

Step 2: Use QuickBooks Database Server Manager

Subsequent to enabling the hosting settings, users are required to perform the following steps:

  • Run the server system if it is not running already. Notably, this system stores the company files.
  • Make sure that the QuickBooks database server Manager is installed on this system. If it is not, then download the same from the website of Intuit and install the same on the server system.
  • Subsequently, click on the start menu.
  • Now, search for ‘database’ and open the QuickBooks Database Server Manager.
  • ​Upon opening the program, hit on the Browse tab.
Scan Company File in QuickBooks Database Server Manager - Screenshot
  • Choose the folder harboring the company files and then click on Ok.
  • The next step requires users to hit on the Start Scan option.
  • The process will diagnose and fix any issues that may prevent QuickBooks from connecting to the network.

Also Read: How to Resolve QuickBooks Error Code 1618?

Step 3: Enable the Multi-user mode on the Workstation

The final step requires users to enable the multi-user mode that permits QuickBooks sharing on multiple computers. While users embark on the process to enable the multi-user mode, it is advised that they keep their company files stored in the server computer. Users should also make sure to enable Full control to QBDataServiceUserXX. The steps for the same are discussed below:

  • Head to the folder containing the QuickBooks company files and right-click on it.
  • Now, choose Properties.
  • Within Properties, opt for Security and subsequently click on Edit.
  • Opt for QBDataServiceUserXX and then hit on the Full Control option.
full control of QBDataServiceUserXX - Screenshot Image
  • Subsequently, click on Allow, followed by hitting on Apply.

Once done with the foregoing steps, users should now enable the multi-user mode in QuickBooks. The procedure for that is given below:

  • Run QuickBooks and click on the File menu.
  • Now, click on the option to Switch to Multi-user mode.
Switch company file to single-user mode - Screenshot
  • At last, try accessing the company files through the workstation.

Winding up!

That brings us to the closure of this article, and we hope that the procedure to allow and user QuickBooks sharing on multiple computers was clear to users. In case of any technical hindrances or complexities faced while performing the walkthrough, users can get in touch with our QuickBooks desktop support experts at qbsenterprisesupport, who will make every ardent effort to fix the issue. Just give us a call at 1-800-761-1787 and our representatives will attend to your queries.


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