The QuickBooks accounting program has abridged a wide range of lacunae in the accounting sector by ensuring efficiency in accounting operations. It has successfully defended any criticism of its functionalities by coming up with advanced features that come up with each update. One noteworthy feature of QuickBooks is that the program lets users allow and use QuickBooks sharing on multiple computers.

In this article, our endeavor would be to apprise users of this procedure to use QuickBooks sharing on multiple computers. So, stay connected to this article till the end.

Check Also: How to Prepare and File Federal 1099s with QuickBooks Desktop?

Procedure to use QuickBooks sharing on multiple computers

It becomes cardinal for users to note that QuickBooks Desktop employs a database file manager for communicating with the company file. In this context, it is suggested to make use of the recommended mode for setting up the company file, as this mode allows the company files to be stored in the host computer.

Step 1: Download and Install QuickBooks Desktop

Custom and network options - Screenshot Image
  • After that choose I’ll be using QuickBooks Desktop on this computer, AND I’ll be storing our company file here so it can be shared over our network… option.
  • Go with the on-screen commands and finish the installation.

Step 2: Mapping the network drive

Mapping the drive on the host computer makes the drive accessible on other drives, servers or computers that are connected to the same network. Follow the below steps:

  • Initially, Press Windows+ E keys on your keyboard to open the Windows Explorer on the host computer.
  • After that hit a click on Map a network drive option.
Map network drive n Windows 10 - Screenshot Image
  • Now you need to choose an unused drive letter and hit a click on Browse tab.
Map the network drive - Image
  • Also, go to the network location of the QuickBooks file and tap on OK button.
  • Here you need to reopen the file from the newly mapped drive.
  • Lastly, set up the folder permissions on the server computer.

Also Read: How to Resolve QuickBooks Error Code 1618?

Step 3: Use QuickBooks Database Server Manager

Subsequent to enabling the hosting settings, users are required to perform the following steps:

  • Run the server system if it is not running already. Notably, this system stores the company files.
  • Make sure that the QuickBooks database server Manager is installed on this system. If it is not, then download the same from the website of Intuit and install the same on the server system.
  • Subsequently, click on the start menu.
  • Now, search for ‘database’ and open the QuickBooks Database Server Manager.
  • ​Upon opening the program, hit on the Browse tab.
Scan Company File in QuickBooks Database Server Manager - Screenshot
  • Choose the folder harboring the company files and then click on Ok.
  • The next step requires users to hit on the Start Scan option.
  • The process will diagnose and fix any issues that may prevent QuickBooks from connecting to the network.

Step 4: Enable Hosting on the server computer

To start off, users are required to enable the hosting feature in only the Host system. Make sure not to enable the hosting feature for the workstations. The steps for which are earmarked as follows:

  • To kickstart the process, Run QuickBooks.
  • After that, click on the File menu.
  • Herein, opt for Utilities.
  • Within the Utilities option, hit on the option to Host Multi-User Access.
Host multi-user access - Screenshot Image
  • After that, click on Yes.

Check Also: How to Upload or download files with Intuit Customer File Exchange?

Step 5: Enable the Multi-user mode on the Workstation

The final step requires users to enable the multi-user mode that permits QuickBooks sharing on multiple computers. While users embark on the process to enable the multi-user mode, it is advised that they keep their company files stored in the server computer. Users should also make sure to enable Full control to QBDataServiceUserXX. The steps for the same are discussed below:

  • Head to the folder containing the QuickBooks company files and right-click on it.
  • Now, choose Properties.
  • Within Properties, opt for Security and subsequently click on Edit.
  • Opt for QBDataServiceUserXX, then choose Full Control.
full control of QBDataServiceUserXX - Screenshot Image
  • Subsequently, go for Allow < Apply.

After this process, turn on multi-user mode. The steps are:

  • Run QuickBooks, then make a stride to File menu.
  • Then, Switch to Multi-user mode.
Switch company file to single-user mode - Screenshot
  • In the culmination, open company files in the workstation.

Winding up!

That brings us to the closure of this article. It discussed how to use QuickBooks sharing on multiple computers. For resolution of issues, call our QuickBooks desktop support experts at qbsenterprisesupport. Just give us a call at 1-800-761-1787.


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