Here is how you can write off bad debts in QuickBooks Desktop

QuickBooks Accounting software is widely popular amongst various start-ups and established organizations because of its various advanced features and tools. It uses advanced Industry recognized standards to ensure that the data which is entered in the software is secured as well as encrypted. In this blog post, we will discuss one prominent use of QuickBooks which is writing off bad debts in QuickBooks desktop.   

Write Off Bad Debts in QuickBooks Desktop - Screenshot Image

Bad debts are one of the biggest issues any organization has to go through. This is why all organizations, whether big or small, want to ensure that they can write off their bad debts as soon as possible and with the least amount of hassle. And this is where QuickBooks Desktop Accounting software comes in.

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What does writing off Bad Debts mean for an Organization?

In any organization, when the amount which was in the lucrative form and was supposed to be received from the customer fails to be recovered, it is termed as Bad Debt. For those organizations that are already using QuickBooks Desktop, bad debts can be understood as invoices which become uncollectible over the course of time.

Writing off bad debts makes it easier for an organization to track its profit and the average net turnaround. Although, the same can become quite tedious as well if the records are to be handled and managed manually without the help of any accounting software.

How can QuickBooks Desktop help in writing off bad debts?

QuickBooks Desktop software makes writing off bad debts relatively easy as it is a dedicated cloud-based accounting software. So, any organization, whether big or small, do not have to bother about hiring an Accountant for managing their finances as the software is highly user-friendly.

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Methods to write off bad debts in QuickBooks Desktop

Following are some of the methods which the users can follow in order to write off the bad debts using QuickBooks desktop without any hassle:

Method 1: Create a Bad Debts Expense Account

  • Open QuickBooks Desktop and go to the settings option.
  • Now, from the list of options, click on Charts of Accounts.
  • Then, on the top-right corner, select New to create a New Account.
  • From the Account type dropdown, click on the Expenses option.
Create a Bad Debts Expense Account - Screenshot Image
  • Here, in the Detail Type dropdown, click on the Bad Debts option.
  • Once the above-mentioned steps are complete, click on Save and Close.

Method 2: Close out the unpaid invoices

Close out the unpaid invoices - Screenshot Image
  • Open Customers menu and select Receive Payments.
  • Type in the customer’s name in the Received from field.
  • In Payment amount space enter $0.00.
  • Select Discounts and credits.
  • In the Amount of Discount field, put in the value you’d like to write off.
  • For Discount Account, select the account you added in the previous step, and press Done.
  • Select Save and Close.

So, these were some of the methods you can use to write off bad debts in QuickBooks Desktop software without any hassle. These methods are easy to follow and will help to get the process automated.

Related article: How to set up landed cost in QuickBooks Enterprise?

Final Line!

We hope you find this articled helpful and informative. We also offer technical support to QuickBooks users. Therefore, if you cannot follow any method or face any issues with the software, then reach out to us at 1-800-761-1787 for the best, time-effective solutions.


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