How to Print W-3 Form in QuickBooks Desktop and Online?

Printing W-3 forms in QuickBooks Desktop and Online isn’t that difficult, especially when you have the right steps in handy. You might require to print W-3 form in QuickBooks desktop and online if you send paper copies to your accountant. The print process of W-3 forms involves some basic set of steps, which we will be discussing later in this piece of writing. To find out the steps to print W-3 forms in QuickBooks desktop and Online, make sure to keep scrolling this piece of writing.

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Steps to print W-3 form in QuickBooks Desktop and Online

The steps for QuickBooks desktop and online differ. Thus, you need to choose the steps accordingly.

Steps to print W-3 form in QuickBooks Online Payroll

There are two different scenarios that you can expect. Let us evaluate each of the situations and the steps to be followed accordingly.

Condition 1: When Intuit Payer and file W-3 form for you

Here, the form will be emailed to your employees starting January 16-31. You will have to reprint them. The steps shown below are for the current year:

• Start by heading to the Taxes option in QuickBooks online account.
• Now, you need to click on Payroll tax.

• The next step is to choose Filings.
• Once done with that, you need to go for Print both Employer and Employee copies of W-3 form.
• After which, you need to select Transmittal wage and tax statements.
• Later on, you will have to click on View tab.
• If you see a question asking if you or your employees contributed to a retirement plan outside of QuickBooks, then go for Yes or No.
• Lastly, you need to click on print tab on the adobe reader toolbar and also select Print tab.

Condition 2: If you pay and file manually or electronically

• In this condition, you need to first head to Taxes menu.
• After that, click on Payroll tax.

• The next step is to choose Filings.
• Go for print both Employer and employee copies of W-3.
• Now, you need to select Archive or View on transmittal of wage and tax statement.

• You will see a question about your employees or your contribution to a retirement plan outside of QBO, then you need to select Yes or No tab.
• Towards the end, you need to select Print icon on the adobe reader toolbar and go for Print again tab.

Condition 3: If Print W-3 forms in the automated method of Tax filing

• The first step is to go to Taxes and choose Payroll Tax option.
• After that, select Filings.
• Subsequently, hit on Annual Forms option.

• At this point, you need to choose whether to print W-3 forms copies for both the employee and the employer.
• Now select Filing period.

• Once done, click on the opt to View the Form in Adobe Reader.
• You are then required to click on Print.
• After that, you need to hit on Print one more time.

• This process will print W3 Form.
• Ensure to type REISSUED STATEMENT the next time to try to reprint the W3 Form.

Condition 4: Printing W-3 forms if automated Taxes and Forms feature is turned off

• Go to Taxes and choose the Payroll Tax option.
• After that hit a click on Filings.

• Then click on Archived Forms.

• Now, use Select the Period against the correct year.

• Here select a opt between Employee Copies and Employer Copies.
• Then, hit on View to open form in Adobe Reader.
• Lastly, click on Print, and then again click on Print to start the printing process.

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Steps to Print W-3 form in QuickBooks Desktop

In QuickBooks, you have two options for filing W-3 forms, automatic and manual method. Notably, you have the leverage to print W3 forms in both cases.

Step 1: Print the W-3 form if the automatic feature is enabled

• The first step here is to click on the Employees tab.
• And then, click on Payroll center in Employees tab.

• The next step is to head to the File forms option.
• And later on, go for View or Print W-3 forms.
• Now, you need to Add the correct PIN for payroll.
• The next step is to choose OK tab.
• And also, click on W-3.
• Select the year for which you wish to Print the form.
• Later on, click on option to Open/save.
• And then, click on the opt to View the form in Adobe Reader.
• The next step, click on the File menu.
• And opt for Print option from the File menu.
• The last step here is to type Reissued statement option when reprinting the form.

Step 2: Manual procedure to print W-3 form in QuickBooks Desktop

• Here, the first step is to open QuickBooks.
• Later, click on Employees tab.
• Now, go for Payroll tax forms and W-2s option.

• Click on process Payroll forms.
• You now have to click on file Forms option.
• After that, click on Annual form W-3
• Also, click on option to Create form.

• The next step is to choose Employees tab.
• And then, enter Date and also click on OK tab.
• You also have to select Review option.
• Furthermore, you will see a checkmark beside reviewed Reviewed W-2s in the reviewed section.
• Also, click on Submit form.
• After you are done with this, you need to click on View tab and use Adobe reader to view the W3 form.
• You are then required to click on Print and then go for the File menu.
• And towards the end, click on Ctrl and P keys to print the form.

See it Also: How to Easily Fix QuickBooks BEX Error?

Wrapping the article!

Printing W-3 forms in QuickBooks desktop and QuickBooks online isn’t that difficult, all you need is the right knowledge. Hopefully, reading the steps above might have helped you in printing the W-3 forms successfully. On the contrary, if you require any technical assistance in dealing with the W-3 forms in QuickBooks desktop and Online, then all you need is to dial our customer support helpline i.e., +1(800)761-1787, and your queries will be immediately taken care of by our tech support team. Get answers to all your queries right away with our QuickBooks desktop support experts team.

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