Learn how to access your data remotely from anywhere using QuickBooks remote access:
Are you in search of an easy but effective procedure to access QuickBooks desktop remotely? If that is the case, check out this particular blog carefully. QuickBooks has marked its presence in the accounting industry in the past few years. This accounting software has managed to maintain its reputation, and has managed to be on top. QuickBooks software is loaded with functionalities and features. With the growth in demand of this software, QuickBooks remote access feature has become an essential tool rather than just being a choice, as you can access your QuickBooks data no matter where your location is. But one of the most commonly raised question is how to access the QuickBooks desktop remotely. Considering this question, we have come up with today’s article with an aim to provide the entire guide to remote access. So, stick to this article till the end, and read the article carefully.
Moreover, if you are seeking for expert assistance from a certified professional, then you can feel free in calling us anytime. We can be easily reached through our toll-free number i.e. 1-800-761-1787, and our experts will be delighted to assist you in accessing and making the most effective use of QuickBooks desktop remote access tool on your system.
What do you understand by QuickBooks Remote Access?
It is basically a secure server that assists the users in accessing their PC from any other system. This function requires a strong internet connection. It also allows the users to access the email, documents, and many other essential things, regardless of the location. This feature also helps in transmitting the files from one system to another. There can be countless benefits of QuickBooks remote access, which will be discussed later in this segment. Thus, keep read on!
Important: Unfortunately, after May 31, 2020, access to add-on services has been discontinued for QuickBooks desktop for Windows 2017. This also includes the versions of QuickBooks desktop pro, premier, and Enterprise solutions 2017.
You may also read: How to Fix QuickBooks Error 1603 While Installing the Software?
Multiple Benefits of Using QuickBooks Remote Access
Talking about the benefits of QuickBooks remote access, the list is huge. Let us check out the benefits of this feature caters to, before learning the various steps to access it:
- The first benefit of using remote access is to transfer your files or folders between systems.
- It saves travel time and infrastructure costs, which would be required to accommodate and adjust accounts.
- You can also copy and paste between different PCs, both locally and remotely.
- It reduces infrastructure expenses and travel time.
- This feature also permits various QuickBooks users to work simultaneously on the same file of QuickBooks without any hassle.
- You and other business partners can monitor the accountant’s operations in your QuickBooks.
- Accessing QuickBooks desktop trough remotely allows users to stay indoors and avoid the impact of the pandemic.
- It becomes easy with the QuickBooks remote access to track the various activities of accountants.
- Users can also print documents from a remote PC to a local printer with much ease.
- You should not worry about your data as the service providers handle the cloud servers.
- Another benefit is less paper is used or wasted.
- Your changes will be reflected in real-time.
Intuit Supported Remote Access Options
The users can go through the below-listed section, in case of QuickBooks remote access functionality. Let us check out those options:
Switching to QuickBooks Online:
As we all know that QuickBooks online is one of the finest solutions from Intuit that completely carry out its tasks on the cloud. This can be accessed anywhere, and all it requires is an active internet connection. The number of employees working together can be decided according to the plan one opts for. QBO also safeguards data from unauthorized users, viruses, and malware attacks, as it offers countless security measures and stores data in remote servers. The only drawback of QuickBooks online is that it do not offer all features of QuickBooks desktop. It is quite different from the desktop version.
Hosting QuickBooks Desktop on Cloud:
Another option is authorized hosting of QuickBooks desktop software on third-party servers. Intuit permits authorized hosting of QuickBooks desktop software on third-party servers. This means that the QuickBooks installed on the server of the hosting providers can be accessed by authenticated users from anywhere using the internet. All the features of the desktop version are available for us and also it supports cross-device operations. This service gives an edge to accounting professionals, as the extra hassle of maintenance of the software is taken care of by the service provider. We also get multi-user collaboration and easier integration of QB add-ons. The security issues are also taken care of by the service provider.
QuickBooks Remote Access Tool:
This tool basically allows us to connect with the remote system that has the QuickBooks software installed in it. This tool can be easily accessed on the Intuit official website. Also, many third-party software’s are available in the market having similar functionalities. This can perform basic tasks such as copying files between local and remote systems, printing files on the remote server using the local printer, etc. This software basically works on the Cisco WebEx tool that supports communication services and also online meetings.
It is an add-on to the QuickBooks software and is available in two versions i.e. QuickBooks Access and Full desktop access. We can purchase this tool directly on the website of Intuit. There are various other remote access software’s available in the market for similar services.
Cost of Accessing QuickBooks Remotely
In order to access QuickBooks desktop remotely, we will have to accept the fact that it is not free of cost. We will have to pay a certain amount for this service. This involves two plans namely:
- QuickBooks Access ($99.95/month)
- Full Desktop Access ($149.75/month)
Security and Reliability
The accounting activities are confidential for each business, and the industry they belong to doesn’t matter. Also, there is a need for a security check at each level. The need for a reliable medium to source information and carry out accounting activities for both online as well as offline operations, can’t be denied. QuickBooks remote access tool and QBO are efficient and reliable, which makes them the best suitable option for the current situation. And also, we can easily rely upon these tested solutions.
If we are going for cloud-based solutions like QuickBooks online or hosting, then the security is reliable. Intuit authorized commercial hosts are screened to make sure that the data of the client is completely safe. Many service providers practice 256 bit encryption. Also, the encryption level with QuickBooks remote access tool and online is more or less the same. Or if we are going with other remote access tools, then the security concerns vary on the abilities of the tool.
Easy Steps to Access your QuickBooks Desktop Remotely from Anywhere
the various steps to be followed in order to access the QuickBooks desktop remotely from your home are listed as follows:
If you are wishing to access QB remotely, then carrying out the below-stated steps can be of great help. Let us apprise you of the viable and easy-to-follow steps to use such feature.
Important: While following the given procedure, it is pertinent that you do not miss out on any step and follow each step in the same order.
Step 1: The very first step is to visit the Intuit website, and then Sign up for QuickBooks remote access
Step 2: After doing that, log in to the Account on QuickBooks remote access website. Having logged in to your QuickBooks account, you are now supposed to launch the web browser on the system on which you want to Access QuickBooks remotely on.
Step 3: The next step is to download the Remote access tool installation file. Followed by clicking on the setup computer.
Step 4: Now, in the nickname field, you are supposed to Enter a computer nickname and hit the Next tab.
Step 5: Later on, place a checkmark next to the Options to initiate every time a remote session is logged into.
Step 6: We will get a few options namely: “Use full-screen view by default”, “Disable this computer’s keyboard and mouse”, “Automatically reduce screen resolution to match”, and “Make this computer’s screen blank”.
Step 7: And then place a Check mark next to the applications to access remotely on the system. For a minimal monthly fee, we need to access only the QuickBooks Accounts. And then hit a click on the Next tab.
Step 8: You now have to check the box for the Verification option to use. We can either Enter a phone number or Enter a passcode. And after entering the information respectively, hit the Finish tab. And you are good to go.
Connect to QuickBooks Remote Access from Another Location: Alternative Approach
The alternate way to access QuickBooks remotely, the user can check out the steps below:
- Initially, you need to open your Web browser from the remote computer.
- And then you need to launch the Remote access website and then Sign in to the account.
- Heading forward, see the box containing the System nickname, and then hit a click on the Connect option.
- Followed by entering the pass-code that will be received on your phone.
- After acquiring and typing the passcode, hit a click on the drop-down menu of remote access.
- Now end the process by clicking on End the remote access session after the session is complete.
Read Also: How to Transfer QuickBooks to a New Computer Easily?
A final supportive note!
So, this brings us to the conclusion of this article, where we hope that the information that we have shared in above related to accessing QuickBooks desktop remotely from anywhere will assist you to make the best utilization of this amazing feature. However, in case of any difficulty or if you are facing any sort of error in the entire process, then do not hesitate in calling our professionals anytime.
You can simply ring up at our toll-free number i.e., 1-800-761-1787, and let our QuickBooks desktop support team to handle the issue for you. Our U.S based certified experts and accounting professionals will be happy to provide you feasible services.
Frequently Asked Questions (FAQs)
The major requirement for using the remote access feature of QuickBooks are:
1. QuickBooks should be installed on the remote computer.
2. You must have a hosting service. Otherwise, mapping the network drive is crucial.
The purpose of using this feature is to allow users to access their system over a network from any place.
1. The very first step is to click on the Windows button and go to My computer/ This PC.
2. Moving ahead, hit a click on the Computer tab and choose Map a network drive opt.
3. Once done with that, choose a drive letter that is unused and tap on Browse option.
4. In the next step navigate to the network that kept your QB files.
5. You now have to click on OK, followed by hitting on Finish to end the mapping process.
Yes. Users can still take the benefits of connecting their systems from a remote location by using the QuickBooks Remote Access feature.
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