Learn how to move or re-install an old QuickBooks Desktop to new system:

Have you decided to change the current Computer you are currently working on? Hang on! What about your QuickBooks software? Well, shifting to a new system also requires transferring QuickBooks Desktop to a new system. This can be a hectic process, but it is indispensable. It is a sensible step to change the system every few years to get your hands on some amazing functionalities and upgrades. This decision could be due to a better-configuration, enhanced speed, higher storage, etc.

Once you have installed a newer or the same version of QuickBooks on the new computer, you can transfer a backup of the old system’s company file. And continue to track the scheduled payments to vendors, the rent, and the record of all business income and expenses after the process completes. This segment is written with the intent to provide a better insight into the process of transferring QuickBooks Desktop to a new computer. You should stay glued to this piece of article or connect with our U.S.-based accounting professionals today itself!

You might also see: How to Fix QuickBooks Won’t Open Portable Company File?

Requirements to Transfer QuickBooks to an Another Computer

The basic requirements during migration of QuickBooks are:

Steps to Move or Reinstall QuickBooks Desktop Files to Another Computer

Following are the quick steps to move your QuickBooks and its data from your old Computer to a new computer:

Use Migrator Tool to transfer QuickBooks desktop

If you require to reinstall or move QuickBooks desktop to another system, then the migrator tool would help, or this can also be performed by carrying out a manual process. The transfer process can be carried out in two parts, which we have elaborated on later in this write-up. Before you head further, make sure to have access to the admin user, as the steps can be performed only using the admin credentials.

Important: To use the Migrator Tool, you’ll need to be the Company Admin.

Basics of QuickBooks Migrator Tool (How the tool actually works?)

QuickBooks Migrator tool - Screenshot Image

Before you jump onto the process directly, get familiar with the basics of the migrator tool. This is how the migrator tool works:

  • Create a complex password for unlocking everything copied to the new system. The password is used once and only by the migrator tool. Also, you should make a note of the password to avoid losing it.
  • Later, the tool will copy up to the last 3 company files opened to a USB flash drive.
  • Also, use the flash drive for moving the files. The Migrator tool handles the rest of the technical work.
  • The tool will then download the right version of QuickBooks desktop to the new system and will set it up with the files.
  • Keep a note of the fact that the tool wouldn’t reformat the drive or erase of the other files.

Also See: How to Fix QuickBooks Payroll Error 2002?

Steps for Setting up and using the Migrator Tool in QuickBooks

By now, you should be well aware of the applications of the migrator tool and the associated facts. Follow this section to set up and use the migrator tool in QuickBooks. The steps can be divided into two parts – Steps for the old computer and Steps for the new computer. Let us visit each one by one:

Step 1: Procedure to follow on the old computer

  • To kick start the process, you need to first download and Save the QuickBooks Migrator tools on a USB flash drive. Moreover, one can easily download it from the official intuit website.
  • Later, plug in the USB drive to the old system.
  • Open QuickBooks and head towards Files > Utilities > Move QuickBooks to another system and then pick the option stating “I’m Ready”.
Move QuickBooks to another computer - Screenshot Image
  • Further, QuickBooks will prompt to create a complex password. It is used to secure company files in the USB flash drive. It is a One-Time Password, and shall be needed when plugging in USB to the new system. Make a note of the password to avoid any further hassle.
Move QuickBooks to another computer - Screenshot Image 2
  • Pay heed to the On-screen instructions, which will start the process of copying files.
  • It might take time for this process to complete, which largely depends upon the size of the company files. The size of the company files usually falls between 150 to 250 MB.
Move QuickBooks to another computer - Screenshot Image 3

Step 2: Procedure to follow on the new computer

  • Plug in the USB drive. The migrator tool will not run on its own due to the Windows security protocols. As such, you need to run it manually.
  • To start with the migrator tool, open the flash drive. Then, look for the Move_QuickBooks.bat file and then run it.
  • Later, enter the One-time password created earlier and wait for the tool to complete the procedure.

QuickBooks migrator tool file will automatically delete upon completion of the process. However, other data in the USB will remain untouched. To avoid any mess, change the name of the files on the old system to avoid any mess.

  • Go to Help tab, then proceed to Register QuickBooks.
Register QuickBooks desktop - Screenshot
  • Enter the Phone number, Postal code, and License key. These are important for successful registration.
license number and product code- screenshot

Information that won’t move along with this process

There are certain information and data that you might have to move manually. This information includes the following:

  • You might have to uninstall Intuit data protect on the old system and then sign in it again in the new system.
  • The company files (other than the three most recently opened) won’t get copied.
  • The QuickBooks payroll and Payment service data will have to be moved manually by logging in to the new system.
  • Multi-user setup information won’t get transferred on it’s own, and would have to be moved by you to the new system.
  • In case you have created a Manual backup, then it would have to be copied manually.

Read Also: Open a QuickBooks Desktop Company File Located on a Remote Computer

Manual Procedure to Transfer QuickBooks Desktop from Old Computer to a New Computer

Users can manually transfer QuickBooks from the old computer to a new computer, and this would move most of the QuickBooks data at once. The steps involved in these processes are as follows:

Step 1: Creating backup of the company files and QuickBooks license

  • Under this particular process, Create a backup of company files and QuickBooks product license to the external storage device.
Backup Company option -Screenshot
Installing QuickBooks enterprise - Screenshot
Restore the backup-screenshot
  • Upon successful transfer, Uninstall the QuickBooks software.
Uninstall and Reinstall QuickBooks on your server computer - Screenshot

Step 2: Restore the backup of the company files on the new system

  • Install QuickBooks on the new system.
  • Now, plug in the storage device.
  • Open QuickBooks, then File menu, and then Open and restore company option.
Open or Restore a company file - Screenshot Image
  • Hit on Restore a backup copy and hit Next again.
  • To Restore the backup from the external device, click on the Local backup option and also head toward the backup file created in the old system.
Restore from Backup (Step 5) - Screenshot
  • Now, pick a location in the new system to save the backup file.
  • Then, hit on the Save tab.

Related Article: How to Resolve QuickBooks Online Error 6250?

Winding up!

Have you implemented all of the above-stated steps for importing QuickBooks desktop to a new computer in the right manner? Well, if yes then you are good to go and start using your QuickBooks software on the new system.

If you get stuck somewhere; or your queries remained unanswered, then reach out to our QuickBooks technical support team using our dedicated support line at 1-800-761-1787. Our U.S. based CPA’s and accounting professionals, will ensure to answer all your queries ASAP!

Frequently Asked Questions (FAQs)

How to export all data from QuickBooks?

1. Open Settings.
2. Then hit Export Data option.
3. Choose Reports tab or the List tab as per data to export.
4. Discard items to export using the ON/Off Slider.
5. Click on the All dates filter and select period.
6. Finally, Hit Export.

Can QuickBooks open through another computer?

Yes, QuickBooks can be used from a different PC. This requires mapping the server as a network drive.

What is the QuickBooks Desktop migration tool?

QuickBooks Migration Tool helps to migrate QuickBooks company files on different computers. By taking the aid of this tool, you don’t need to get into the hassle of manually transferring your files from one computer to another.

How much time QuickBooks migration takes?

The QuickBooks migration Tool takes about 30 minutes to complete. However, the time elapsed may vary depending on your internet speed, system configuration, and the size of the data to be migrated.


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