At the time of depositing in a bank, the user usually deposit payments from multiple sources at the same time. The bank records everything that is deposited as a single record. In case the user enters these payments as personal record in QuickBooks, then they do not meet the deposit. For such a scenario, QuickBooks carries its unique way of merging everything for the user, so that the users records match with the real-life bank deposit. The user should keep the transactions that the user has added to the undefined fund account. After recording a bank deposit to combine them.

In this article, we will be discussing the steps to record and make bank deposits in QuickBooks. Thus, if you are interested in recording and making bank deposits in QuickBooks desktop, then make sure to read this article ahead, or else consult our technical support team and let our professionals will ensure to provide you with immediate assistance.

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Record and make bank deposits in QuickBooks Desktop

The user can perform the below steps to record and make bank deposits in QuickBooks.

Step 1: Putting payments in undeposited funds account

Putting payments in undeposited funds account - Image

In case the user hasn’t already, then he/she needs to put the transactions that he/she wishes to combine into the undeposited funds account.

Step 2: Recording a bank deposit in QuickBooks to combine payments

After that user has the deposit slip, the user needs to record the deposit in QuickBooks. This can be done as follows:

  • The user first needs to select record deposits/ make deposits on the homepage.
  • After that, select the payments you wish to combine and hit ok tab.
  • In the make deposits window, the user needs to choose the account he/she wishes to put to the deposit into from the deposit to dropdown.
  • After that check the deposit total.
  • And ensure that the account and selected payments match the deposit slip from the bank.
  • The user should use the deposit slip as a reference.
  • Enter the date.
  • Add a memo.
  • And the last step is to select save and close.

Each bank deposit is a separate record. The user need to make deposits one at a time for each of your deposit slips.

  • Deposit payments into two separate bank accounts
  • Deposit payments into an account other than a Bank Account

Steps to manage the bank deposits

Review past bank deposits

The user should review the past bank deposits:

  • For that, select the reports menu and choose report center.
  • After that select banking section.
  • And also find the deposit detail report and choose run icon.
Deleting a bank deposit

If ever you need to start over, you can delete a bank deposit:

  • For this, the user should choose reports menu and select report center.
  • The next step is to select banking section.
  • Choose the deposit detail report.
  • And also select the run tab.
  • The user should then find and open the deposit that he/she wishes to delete.
  • After that in the make deposits window, the user will see the payments included on the deposit.
  • And then review them.
  • And ensure that you start over.
  • Right click the window and choose delete deposit.
  • Hit ok tab to confirm.
Recording recurring deposits
  • Here, the user should select the banking menu and then use register.
  • After that look for and open the existing deposit.
  • The next step is to right click the deposit and select memorize deposit.
  • Now, choose automate transaction entry in case the user wishes QuickBooks to record the deposit on its own.
  • Select the add to my reminders list to get a notification to create a deposit.
  • The next step is to select the frequency in the how often dropdown.
  • And also, set the start date for the recurring deposits in the next date field.
  • The first recurring deposit will start on the first day.
  • Now, in the number remaining field, the user should enter the deposits he/she wishes QuickBooks to create in number.
  • And in the days in advance to enter field, the user can set how many days in advance QuickBooks will record the deposit.
  • The user should enter 0 in case he/she wishes to record the deposit on the day he/she choose.
  • The last step is to select ok tab.

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Summing Up!

Recording and making banking deposits in QuickBooks can be possible by performing the steps discussed in above. However, if you are having any query or if the user isn’t able to record or making bank deposits in QuickBooks even after performing the steps above, then reach out to us at 1-800-761-1787. Our QuickBooks desktop support team is readily available round the clock and will be happy to assist you.


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