At the time of filing the 1099 payments, especially at the year end, the user will have to print out the copies of the 1099 and 1096 for each vendor or contractor. Thus, it is important for the user to learn the process to print 1099 forms in QuickBooks desktop. This way the user can file their taxes as well. In case the user isn’t paying for e-file with Intuit, then the user will want to print out copies for filing to the IRS of all contractor payments. Form 1099 is basically printed two or three to an 8×11 inch sheet. In case at least one form on the page is completed properly, the user must submit the entire page.
The user must send the forms to IRS in a flat mailing. The user can also check out the general instructions for certain information returns. It should be noted that the form 1096 is only needed when the user print and mail, not when the user e-file. If you are interested in knowing the processes to print 1099 forms in QuickBooks desktop, then make sure to read this post carefully till the end. Or an alternate for the same can be to get in touch with our accounting professionals via our toll-free customer support number i.e., 1-800-761-1787. Our team of experts and certified professionals will ensure to provide the best possible support services instantly.
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Different 1099 – MISC copies for
Copy A:
This is for recording purposes only. And is required for manual filing only. However, manual filing is not supported by this service
- Employer copy to file withs state when applicable
- For employer records
- Contractor copy to be filed with state
Copy B:
For contractor’s records
Envelope that should be used to submit form 1099
Intuit usually offers 1099 forms with size 8 1/2″ x 11″ that includes the compatible double window envelopes with size 5 5/8” x 8 3/4″. The user can order them and find out what QuickBooks versions they are compatible with here.
Process to Print 1099 Forms in QuickBooks Desktop and Online?
Below are some of the quick steps to print 1099 and 1096 forms in QuickBooks desktop:
Steps to print the 1099 forms in QuickBooks desktop for Windows
- The user is first supposed to purchase the 1099 kit by mid January so you can print.
- And then verify all 1099 information by viewing the 099 reports.
- Now, load enough blank 1099 MISC forms in the printer as you load the letterheads. The user needs to start by loading all of the Copy 1 forms. After you have printed all of the copy 1 forms for each vendor, and then load and print the Copy 2 forms.
- The next step is to select print forms and then select 1099s/1096, from the file menu.
- And select Get started in the 1099 wizard that opens select get started.
- The user needs to select 1099 vendors and select continue, and then verify 1099 vendors information and hit continue again.
- Moreover, map the accounts and edit thresholds if required, and hit continue.
- The user needs to review payments for exclusions. The user can view reports to show your included 1099 payments or excluded payments. When you’re done, hit continue.
- Once done with that confirm the 1099 entries after adjustments, if it is correct, then hit continue.
- In the select a filing method screen, the user is supposed to select the print 1099s tab.
- The user needs to specify the date range for the forms then choose Ok.
- Once done with that print the date range for the forms then select ok tab.
- And also select all vendors you wish to print and select the Print 1099s tab.
- The last step is to confirm the printer settings then select print.
How to print your 1099 forms in QuickBooks online?
In order to print the 1099 forms, the steps below would work:
- The user needs to purchase the 1099 kit by mid January so that the user can print.
- After that the user will have to prepare 1099s in QuickBooks.
- And also, after it completes, select the print and mail option.
- The next step is to check if the forms align properly by selecting print sample on blank paper. In case it doesn’t look good, then the user will have too close the page and move the steps ahead. If it works, then select print twice.
- In case the alignment is incorrect, the user will have to select No, it doesn’t line up.
- Also, align the form using the horizontal and vertical field. After it is done, the user needs to select the print another sample on blank paper
- The next step is to select print and then print again.
- Lastly, mail the copies to the contractors by IRS delivery deadline.
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Realign the printer, so the number print in their correct area
The user will have to realign the printer, with the help of the steps below:
- At first, the user is supposed to select expenses and vendors tab.
- After that select prepare 1099s.
- Once done with that select let’s get started/continue your 1099s.
- The next step is to review or enter the company name and address and the tax ID and also select next.
- Now, select the box for payment types made and the expense account used for these payments, then hit next.
- The user will have to review the contractor’s information and choose next.
- In the check that the payments add up page, the user will have to select finish preparing 1099s.
- Now, select I’ll file myself.
- And move through the steps in the select a form type and print a sample page and select the suitable option.
- After that move to the steps in the select a form type and print page and hit next.
- The last step is to select done to complete printing.
How to print the 1099/1096 forms in QuickBooks desktop for Mac?
- If you are a Mac user, then you have to purchase 1099 kit by Mid-January so that you can print. Also, you can update your QuickBooks desktop for MAC to latest release version.
- Also, verify all 1099 information by viewing the 1099 reports.
- The user needs to load enough blank 1099 MISC forms in the printer as you load the letterheads. The user needs to start by loading all of the copy 1 forms. After the user has printed all of the copy 1 forms for each vendor, then load and print the copy 2 forms.
- Once done with that, the user needs to select print forms and select 1099s/1096 from the file menu.
- Also, follow the 1099 wizard, select the get started tab.
- And also, select the 1099 vendors and select next.
- Moreover, map the accounts and edit thresholds if needed, and select next.
- The next step is to select to view reports to show the included 1099 payments or excluded payments. When you are done, select next.
- Now, confirm the 1099 entries after adjustments, and select next.
- Also, select print 1099s tab.
- And print a test form before printing final forms.
- Moreover, select all vendors you wish to print 1099s for and select the print 1099 tab.
- Lastly, confirm the printer settings and select print.
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To wrap up!
We conclude the article over here, with the hope that the information shared in above might help in printing 1099 and 1096 forms in QuickBooks desktop. However, if you have any query regarding printing 1099 forms, then in that case feel free to call us at our toll-free number i.e., 1-800-761-1787. We are a team of technically sound QuickBooks desktop support experts, who work round the clock to provide the best possible support services. Thus, feel free to call us at any point of time.
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