Get the latest steps to download, install and set up the QuickBooks Desktop for Mac:

If you are a Mac user and looking for a good accounting software, then QuickBooks is a great solution. It is available for Mac users and that too with some features that are exclusively for Mac users. A few of the features include the following: Automatic reminders in iCalender, timely notification in the menu bar, auto contacts sync in Mac operating system’s address book. Setting up and installing the latest version of QuickBooks desktop for Mac involves a few simple steps that are given below in this article. So, keep read on!

However, if you want an expert to install and set up the QuickBooks desktop for Mac, then give us a call right away and ask our professionals for further assistance. Our experts will be happy to assist you in installing and setting up QuickBooks desktop for Mac. Or else you can scroll through this post and explore further information.

Read Also: How to Set up QuickBooks Desktop to Work From Home?

Essential points to consider before setting up QuickBooks Mac

There are certain points that you should consider before setting up and installing QuickBooks desktop for Mac. Let us check out the points one by one:

  • Before starting with the installation process of QuickBooks desktop for Mac, it is important for you to consider certain pointers including the following:
    • In case you have accidentally purchased QuickBooks for windows, then he/she needs to ensure to return the product and get the right version.
  • Also ensure that to prepare the license and product number.
  • In case you are having the CD, then you need to look for the scratch off label on the packaging.
license and product numbers - Screenshot Image

Least system requirements for Mac desktop

There are certain system requirements that are required for installation of QuickBooks desktop for Mac. Let us check out those system requirements:

  • You need to have at least MacOS 10.14 (Mohave); supported by MacOS 10.14 (Mojave)
  • Also, Intel processor, Core 2 Duo or higher is a must.
  • You should also have multi-user server: Intel Core 2 Duo or higher processor in order to run a server
  • At least 2 GB RAM is a must, however, it is recommended to have 4 GB RAM
  • Ensure that the product is registered
  • Also, for Mac, using Intuit checks to print checks
  • Another thing is that the printer should be 100% Macintosh-compatible printer, in order to print the invoices, checks, deposit slips, lists, purchase orders, mailing labels, etc
  • 250 MB disk space should be available

Also, the CD/DVD drive or the internet connection for downloaded installation.

Limitations of QuickBooks desktop for Mac

Despite of the above stated plus points, there are certain limitations of QuickBooks desktop for Mac.

  • Maximum three user licenses: It should be noted that QuickBooks for Mac offer two user license and you can buy only one license additionally.
  • No access to data via mobile: Another limitation of QuickBooks desktop for Mac is that the QuickBooks online permits you to access the data from mobile phones, but this feature is not present for QuickBooks for Mac.
  • Limited technical assistance: One more limitation of QuickBooks for Mac is that it comes with unlimited tech support for 30 days, but later on you will have to purchase the support plan.

Related Article: How to Troubleshoot Multi-user Issues in QuickBooks for MAC?

Steps to Install and Set up QuickBooks Desktop for Mac

It should be noted that this is only for QuickBooks desktop for Mac. In case you are using QuickBooks for windows, the set of steps would differ. Let us check out the steps involved in here:

Step 1: Ensuring that the QuickBooks desktop for Mac will run on the system

In this step, you need to check the system requirements for Mac version, that we have mentioned in above. This is to ensure that the QuickBooks can be installed on the system without any issue.

System requirements:

  • An operating system of at least Mac OS X v11.3 (Big Sur) or later
  • An internet connection for the downloaded installation

Integration/compatibility requirements:

  • Export report data – Apple Numbers v3.5, and Microsoft Excel 2016 or later, including Mac Office 365
  • E-mail as PDF – Apple Mail, Microsoft Outlook 2016 or later, including Mac Office 365
  • File conversion – QuickBooks Mac 2022 supports:
    • One-way conversion to QuickBooks Online
    • One-way conversion from QuickBooks Windows 2022
    • Conversion to and from QuickBooks for Windows 2022

Step 2: Spotting the license and product numbers

  • In case you have downloaded a digital copy: You might have got an email confirmation that would have the license and the product number. If, the mail isn’t received, then you may locate the license number or you can contact support team.
  • In case you got a physical copy: In such as case, you need to look for the scratch off label on the packaging, then you need to scratch the label to spot the license and the product number.

Step 3: Downloading and installing QuickBooks desktop for Mac

Download QuickBooks desktop for Mac 2021 - Screenshot Image

Note: It should be noted that if you are trying to download the installer and are having trouble, then you might need to clear the browser’s cache and cookies or use a different browser.

  • After that close all running applications.
  • And then double click the downloaded installer or the QB executable file to run the installation process.
  • When the extraction of file complete, you need to click on yes to all.
  • Furthermore, hit a click on next tab to start the installation.
  • Go through and agree to the Software license agreement.
  • Moreover, enter the license and product numbers, along with clicking on to next tab.
  • You now have to choose the installation type:
    • Express: This will help you to permit the installer to make the suggested choices for you. Including replacing your previous version of QuickBooks, in case you have one. Keep a note that the accountant edition doesn’t replace older years by default.
    • Custom and network options: You need to choose this particular option if you are using multiple versions of QuickBooks desktop.
  • Heading forward, you need to choose where you will be using QuickBooks.
  • It should be noted that if you choose express in the previous step, then skip the next step only.
  • Or if you choose express in the previous step, then skip the step.
    • Choose, I’ll be using QuickBooks on this computer
    • Or I’ll be using QuickBooks on this computer. And I’ll be storing our company file here. So it can be shared over our network: go for this option, if you will be running QB.
  • Hit next to install at the default directory. Or if in case you wish to go for the older version, then browse the directory and choose the location and hit next.
  • Click on install to continue and also click on back, if needed to.
  • Click on open QuickBooks.
  • Activate QuickBooks and you are good to go.

Related Article: How to Customize Reports in QuickBooks Desktop for Mac?

Step 4: Upgrading and converting the company file

In case you have upgraded from previous version of QuickBooks desktop for Mac, then you need to update the company file to work in the newer version. The steps involved in this process are:

  • To begin with, open the company file in the newer version.
  • After that, when the QuickBooks software prompts to update or convert the company file, then select upgrade.
  • And then, select OK button if you see any pop-up on your screen.
  • And lastly, check the balance, reports and accounts to ensure the correct company file is converted.

Step 5: Setting up multi-user (not mandatory)

In case you are having more than one user license, then you could set up QuickBooks in multi-user mode to ensure that all users can access the file at the same time. The steps to be carried out are as follows:

  • The very first step is to open the multi-user folder.
  • And then drag the QuickBooks server icon to the applications folder. User added image.
Steps to Set up multi-user in QuickBooks Desktop for Mac - Screenshot Image
  • The next step is to select the authenticate to modify the applications folder if asked. And then enter the admin username and password and select Ok button.
  • After that, launch the QuickBooks and open the company file.
  • To end the process, make sure to visit the file and then choose enable multi-user mode to share the company file.
Enable multi-user mode - Screenshot Image

You might also see: How to Create a Journal Entry in QuickBooks desktop?

Perks and pitfalls of QuickBooks Desktop for Mac

If you are starting off with QuickBooks mac desktop, then it is important for you to learn the perks and pitfalls of the same.


  • One of the major limitation with QuickBooks for mac is that it has maximum of three user licenses. It generally comes with two user license and you can buy one addition license only.
  • Another pitfall can be limited technical support. When you buy QuickBooks Mac desktop, you get unlimited tech support for 30 days but you have to buy a plan to get QuickBooks support and help.
  • You don’t have mobile access to data. Unlike QuickBooks online, you don’t get access to the data from mobile phones but need to have the software installed on the system in QuickBooks mac desktop.


  • What makes it compelling is its user friendly interface. QuickBooks mac desktop is easy to install and set up and navigate, just in case you don’t have an accounting background.
  • It also offers many advanced features for a one-time investment cost.
  • Just in case you require setting up your business or you have any queries, then you can find a bookkeeper or accountant who is familiar with QuickBooks for Mac.

Final Note.!

Installing and setting up QuickBooks desktop for Mac doesn’t involve any rocket science, all you have to do is to carry out the above stated steps. However, if you feel the need of technical assistance at any point of time, then you must get in touch with our QuickBooks desktop support team at 1-800-761-1787. Our dedicated support team and certified ProAdvisors will be there to assist you in a single call. This process might seem to be a bit technical, so we recommend you to contact us without any hesitation. We will be happy to help you.


Other helpful articles:

How to Perform a QuickBooks Clean Install Tool for Windows?

Steps to Install & Use QuickBooks Database Server Manager

How to Clear Up Disk Space for QuickBooks Desktop?