Learn the easy ways to troubleshoot QuickBooks validation code is Incorrect error while entering product and license numbers, or adding an activation code:

When availing of the innumerable inbuild functionalities of QuickBooks, it is important to assure that the QuickBooks Desktop has been correctly activated as this will ensure smooth functioning of your accounting software. There are instances when the activation is not done properly and is caused by some common errors such as incorrect QuickBooks Validation Code and the Product number. At that time, the user will face any one of the following errors stating as:

  • Error: The validation code is incorrect or the service is temporarily unavailable when activating
  • Message: You cannot use online banking because QuickBooks is not registered
  • You must subscribe to the accountant’s copy file transfer service
  • The sync license data online option is grayed out
  • The validation code is incorrect
  • You have entered incorrect license/product numbers
The Validation Code is Incorrect Message - Screenshot

These errors could be seen due to an install file. This post will take you through the ways to safely delete the file so that you can refresh the registration and correct the ‘Incorrect QuickBooks Validation Code’ issue. Thus, make sure to read this post carefully, or you can call us by means of our dedicated support helpline i.e. 1-800-761-1787. Contacting our QuickBooks error support team can help the users in fixing validation code issues and various other QuickBooks -related technical snags. Thus, do not hesitate in calling our U.S- Based QuickBooks Support Team.

You may also read: Fix QuickBooks failed to create accountant’s copy issue

Causes behind the QuickBooks validation code is incorrect error

At times, while generating the QuickBooks validation code, you might encounter multiple issues, which include the QuickBooks validation code is incorrect, or the service is temporarily unavailable. You might stumble upon these kinds of errors and may find it quite difficult to get them sorted out. There can be several other things that can go wrong at the time of activation. The various causes behind this error message are enlisted as follows:

Case 1: Error- You have entered incorrect license/product numbers

The user needs to ensure that the license and the product number tally.

  • If you purchased the QuickBooks desktop software from the official Intuit website: In such a situation look in the purchase confirmation email you received
  • In case you bought QuickBooks from a retail store: Then, look for a sticker on the original CD envelope

Case 2: Error- The validation code is incorrect or This service is temporarily unavailable

In case the above-stated error message has been encountered while activating QuickBooks, you are recommended to carry out the solutions below:

What to check before troubleshooting?

If you get the error message stating “You have entered incorrect license/product numbers

license number and product code- screenshot

Before you start applying any solution to resolve the error, check if the following have been carried out properly:

  • Make sure that QuickBooks is working properly.
  • Check QuickBooks is activated; verify the License number and the product code.
  • To Check the purchase confirmation email for the products which have been downloaded.
  • Check the bright-colored sticker on the original CD envelope, if the QuickBooks was bought on CD.
license and product numbers - Screenshot
  • Also, you need to verify that the license number and the product code tally the details provided on the QuickBooks product page.

Solutions to Fix license, validation, and registration errors in QuickBooks Desktop

Check out the below-given troubleshooting methods in order to resolve the validation code is incorrect or this service is temporarily unavailable error:

Solution 1: Check System Details and Time Settings

Verify your system's date and time - Screenshot
  • First of all, you are supposed to make an exit from your QuickBooks Desktop.
  • Afterward, right-click on the time display in the Window task Bar and then hit a click on ‘Adjust Date/Time’.
  • Set the date as current and then hit on Apply, followed by tapping on the OK button.
  • Now, open your QuickBooks and navigate to Help >> Activate QuickBooks >> Start Activation.
system details and time settings-screenshot
  • Finally, type the QuickBooks Validation Code and pick the Next option.

By processing these steps now you are able to activate your QuickBooks desktop. However, if still the issue persists proceed to the next solution method.

Read Also: Download QuickBooks Desktop Trial Free Version Links

Solution 2: Resetting the .ecml file can fix QuickBooks validation code is incorrect issue

reset ecml file-screenshot

Learn and then recreate the damaged EntitlementDataStore.ecml file to amend license and registration-related problems. You are required to enter the license number and product code in order to complete the installation process and also to validate the QuickBooks. A damaged file with damaged information hinders the software from opening and then displays the error message on the screen. In such a case, removing the entitlement file and then re-entering the license information can fix the issue. The steps involved in this process are as follows:

  • To begin with, make sure to shut down the QuickBooks desktop software.
  • Also, ascertain that all QuickBooks processes are closed.
  • Subsequently, hit the Ctrl + Shift + Esc keys to open the task manager.
  • Next, hit on the Process tab.
  • You need to sort the processes alphabetically by hitting on the processor name header.
  • For all the examples of QBW32.EXE, you are required to click on the search and end the process.
  • You then need to open the entitlement data folder for the operating system and then your QuickBooks version.
    • You are supposed to tap the Windows + R keys concurrently to open the Run command box.
    • Herein, type the folder location: C:\ Program Data\ Intuit\ Entertainment client\version 8 or 6.
  • Right-click the entitlementdatastore.ecml and hit on the delete option.
  • Finally, hit on Yes.
  • Open the company file to follow the instructions.

Solution 3: Reactivate MSXML

Reactivate MSXML-screenshot

For 64-bit operating system:

  • Initially, hit to Start menu and type ‘cmd’. Right-click the command prompt icon and opt for ‘Run as Administrator’.

It should be noted that in Windows 8, you are supposed to press the window key and then type CMD. Followed by right-clicking and opting for the run as admin tab.

  • When you are at Command prompt, then enter cd\windows\syswow64.
  • Initially, type ‘regsvr32MSXML 4.dll’ and tap on the Enter key.
  • Then, type ‘regsvr32MSXML 6.dll’ and hit the Enter key.

For 32-bit operating system:

  • Open the run window by hitting the Windows + R keys.
  • Afterward, you need to type ‘cmd’ and hit the Enter key.
  • Now, type ‘regsvr32 MSXML 4.dll’ and press Enter key.
  • Type ‘regsvr32 MSXML 6.dll’ and press Enter key.

In case you activate or open QuickBooks, then the process is done. Else you should continue with the troubleshooting.

Read Also: Methods to troubleshoot QuickBooks error code 1330

Solution 4: Run the QuickBooks Install Diagnostic Tool

QuickBooks Install Diagnostic Tool - Screenshot

QuickBooks Install Diagnostic Tool can resolve the problem. The steps involved in this process are as follows:

  • The very first step is to download the QuickBooks install diagnostic tool and then save it to the windows desktop.
  • Afterward, close all open programs on the windows.
  • Double-click the QuickBooksDesktopInstallDiagnosticTool.exe file and open the tool.
  • The next step in the process is to hit on Yes and agree to the license agreement.
  • Now, choose Next to begin with the scan process. This process might take some time (up to 20 mins).
  • Followed by rebooting the system.
  • Conclude the process by running the QBInstall diagnostic tool.

Solution 5: Create a new Window Admin

For Windows 10

  • The first step is to hit on Start and then tap on the Settings option.
  • Follow it up by heading to Accounts >> Family and other users.
Add a new user account - Screenshot
  • Under Other User, opt for Add another person to this PC.
  • At the bottom of the page, choose I do not have sign-in information for this person.
  • A the bottom of the next page, opt for Add users without a Microsoft account.
  • Enter the name of the new account.
  • Click on ‘Finish by Default’ and set the new account as the Standard user.
  • On the new account, tap on Account type.
  • Choose Admin from the drop-down menu, and then hit on the OK button.
  • After creating new users, sign out from Windows and sign back in as a new user.
  • Finally, launch the QuickBooks Desktop and head for Help > Activate QuickBooks > Start Activation.

For Windows 8

  • You should initially hit on Windows + E to open the computer window.
  • Opt for the Computer and tap on open control.
  • Once done with that, you will have to choose user accounts and click on manage another option.
  • When the window opens, choose Add a new user in PC settings option.
  • Type in the username and domain name and also hit on next.
  • Now, choose admin access for the new user and click on Ok tab.
  • Open QuickBooks desktop and move to the help menu.
  • Lastly, pick the activate QuickBooks option and hit on the start activation.

For Windows 7

  • If you are a Windows 7 user, then you need to hit on the Start tab and also choose control.
  • Choose user accounts, followed by opting for manage user accounts.
  • Enter the username and domain name and tap on next.
  • Thereafter, you need to select admin access for the new user.
  • Now, open QuickBooks desktop.
  • Move to the help menu and choose to activate QuickBooks and hit on start activation.

Solution 6: Closet all QuickBooks applications using task manager

Close QBW32.exe process - Screenshot
  • Press CTRL+SHIFT+ESC keys together to open the Windows task manager.
  • Click on the ‘Processes Tab’.
  • Choose all the running QuickBooks applications and End all the processes that start with QuickBooks and then close the Task Manager.
  • Once the process is done. You need to install your QuickBooks desktop.

See Also: How to Setup and Configure Email Services in QuickBooks?

Solution 7: Using QuickBooks Refresher tool to close and refresh QuickBooks tasks

QB Refresher tool-Screenshot
  • The QuickBooks users can download the QuickBooks refresher tool and then save the file on the desktop for easy access.
  • In QuickBooks make sure to finish all the open tasks and subsequently close the software.
  • Double-click the QBRefresher.exe file to run the program.
  • Carry out the on-screen instructions.
  • Let the tool run and wait for some time. And open QuickBooks and check if the error is fixed.

Solution 8: Use Clean install QuickBooks Desktop

In case none of the above methods worked in your favor, we recommend you go for a clean installation of QuickBooks desktop. This is a simple process, which can be done by carrying out the steps below:

QuickBooks clean install tool - Screenshot
  • Reinstall QuickBooks using the tool.
Clean Install Utility - Screenshot

Solution 9: Restoring QuickBooks Desktop

Restore a backup copy option - Screenshot

When the QuickBooks desktop function gets damaged or when the software doesn’t fix any issues, then you are recommended to uninstall the software and rename the installation files back and reinstall the QuickBooks desktop. You are recommended to follow the entire process to restore QuickBooks desktop.

Also See: Steps to access QuickBooks desktop remotely

Miscellaneous solutions to fix Quickbooks validation code is incorrect issue

There are a couple of other solutions that one can opt for if the above solutions do not work. Let us have a look at those solutions one by one:

Solution 1: Running 3371 Error fix from QuickBooks tools hub

  • Download and install QuickBooks tool hub
    • For this close QuickBooks
    • And then download the QuickBooks tool hub
    • The very first step is to open the file downloaded earlier
    • After that, you need to follow the onscreen prompts to install and agree to the terms and conditions.
    • The last step is to double-click the icon on the windows desktop to open the tool hub.
QuickBooks Tool Hub - Icon
  • Run Quick fix my program
    • In order to run this tool, you need to select installation issues in the QuickBooks tools hub.
    • And then select quick fix my program or error 3371 fix and also hit ok.
    • Now, start QuickBooks and open the data file
Installation issues tab in tool hub program - Screenshot Image

Solution 2: Manual removal of the entitlement file can also resolve the issue

The entitlement file tells QuickBooks that the product is valid and registered. You can spot and delete the file, in order to re-enter the license info and resolve the issue.

  • The very first thing is to open the windows start menu.
  • And then type run into the search and open run.
  • The next step is to type C:\ProgramData\Intuit\Entitlement Client\v8 and then hit enter. Or enter C:\ProgramData\Intuit\Entitlement Client\v8 instead.
  • Now, spot the entitlementdatastore.ecml and then right click the file and then choose delete. Also, select the yes option to confirm.
Delete the ‘EntitlementDataStore.ecml’-file - Screenshot
  • Followed by opening the QuickBooks and company file.
  • And lastly, follow the on-screen instructions to register QuickBooks.

Also see: How to Resolve QuickBooks Error Code 12157?

Concluding! For additional support, reach us out!

With this, we come towards the end of this post, and we hope that the information we have shared above might be of some help in getting rid of the license, validation, and registration errors in QuickBooks Desktop. Moreover, if you face any difficulty in tackling these issues or in case of any query then you can contact our technical experts at QuickBooks enterprise technical support number i.e. 1-800-761-1787.

Our experts are available round the clock and will help you troubleshoot this error quickly as well as seamlessly. Thus, feel free to contact us anytime, we will be happy to help you!


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